Join the team who values your skills and expertise. Cherokee Nation System Solutions (CNSS) helps federal agencies improve productivity and find innovative solutions. Taking a personalized approach, CNSS offers a complete line of innovative services and consulting to government agencies, including call center, application modernization, data utilization, advanced analytics and IT infrastructure. Your valuable skills can help us give customers the support they deserve and the quality they expect from our team – a team of experts, like you.

Cherokee Nation System Solutions is part of Cherokee Federal – a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients. For more information, visit cherokee-federal.com .

Special Assistant Level I

SUMMARY

The Special Assistant will provide front office management support to include managerial issues, schedules, travel arrangements, communications, and FOIA requests.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• At the direction of the Special Presidential Envoy, ensures that proposals and orders are directed to the proper offices for implementation and prompt action.
• Accompanies the Special Presidential Envoy to international and domestic meetings and conferences, developing material and information on issues which arise.
• Working with the Chief of Staff and the Deputy Chief of Staff in the Office of the Special Presidential Envoy for Climate tracks assignments, programs and schedules;
• Ensures that all official communications to the SPEC office are properly handled;
• Answers and refers incoming telephone calls;
• Maintains schedule for Front Office principals - arranging, referring to other officials, rescheduling appointments if necessary. Prepares and requests briefing memoranda for meetings; arranges for oral briefings and determines invitees to meetings.
• Makes and acknowledges social arrangements and obligations for Front Office principals;
• Makes travel arrangements, hotel reservations, submit passports applications, visas, and travel advances, as necessary. Prepares vouchers upon completion of the travel.
• Transmits and interprets instructions from the SPEC front office to members of the staff and other officials in the Department;
• Takes and transcribes notes during meetings as required;
• Carries out special assignments using a high degree of tact and diplomacy;
• Prepares a large volume of correspondence, telegrams, memoranda, briefing papers, and reports;
• Serves as assistant Office Security Officer;
• Acts as liaison for GSO work orders and IT maintenance and computer issues;
• Manages conference room schedules;
• Assists new staff members; processes new hire paperwork and coordinates equipment and security access;
• Maintains and processes time and attendance records for staff.
• Serves as the office’s point person on Freedom of Information (FOIA) requests.
  

EDUCATION AND EXPERIENCE

• Two-year college degree plus three years of experience or four years progressive experience in an office environment.
  

KNOWLEDGE, SKILLS AND ABILITIES

• Requires SECRET security clearance and ability to obtain a TOP SECRET security clearance and favorable SCI determination.
• Knowledge of the theories and principles of political science, international relations, economics, history, geography, and other related disciplines
• Experience teaching, coaching, and mentoring professionals in these issues
• Knowledge of current foreign policy objectives and programs to assess the relevancy and implications of global, social, political, economic, geographic and military issues, developments and events affecting the formulation and execution of U.S. foreign policy
• Knowledge of U.S. foreign affairs information sources, processes, and organizations in order to apply the full range of available information resources and capabilities in supporting the needs of the Department
• Knowledge of the Department’s goals, objectives, programs and relationships to provide expert analytical and advisory services that are responsive to the specialized needs of the Department and the Office of the Special Envoy
• Ability to provide advice, guidance and consultation to officials with regard to the interpretation and application of analyses
• Ability to solve problems and encourage consistent, solid performance
• Proficiency in qualitative and quantitative research methods
• English language (written and spoken) communications skills
• Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment
• Strong organizational, communication, interpersonal, and computer skills
• Ability to work independently to assess priorities and manage daily coordination of details with minimal supervision
• Excellent knowledge of the Department of State operations; Familiarity with the inter- agency;
• Experience as a senior level special assistant office manager who can work under pressure and meet tight deadlines;
• Strong written and oral communication skills;
• Superior interpersonal skills; Ability to multi-task;
• Ability to work independently.
  

WORK ENVIRONMENT

A climate-controlled office environment.

Cherokee Federal has suspended it’s COVID mandate. However, it’s important to note that Cherokee Federal employees are included as covered employees in U.S. Presidential Executive Order 14042, which mandates Covid vaccines for federal contractors. Executive Order 14042 is currently not subject to enforcement by the Federal government. Therefore, Cherokee Federal has suspended application of the mandate and continues to monitor the government’s guidance on administration of any vaccine requirement.

ABOUT THE TEAM

Cherokee Federal is a division of Cherokee Nation Businesses, the economic engine of Cherokee Nation, the largest Native American tribe in the U.S. As a trusted partner, the Cherokee Federal team of companies manages nearly 2,000 projects of all sizes across the construction, engineering and manufacturing and mission solutions portfolios — ranging from advanced data analytics and telehealth to cybersecurity, cloud and logistics.

Since 2012, our team of companies has won $6 billion in government contracts and completed more than 5,300 federal missions. Our 3,600+ employees work in 20+ countries, 50 states and 2 U.S. territories.

Why Cherokee Federal? Visit cherokee-federal.com to learn why you should join our team!

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment and we prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status or for inquiring about, discussing, or disclosing compensation. . If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf and https://www.dol.gov/ofccp/regs/compliance/posters/pdf/ofccp_eeo_supplement_final_jrf_qa_508c.pdf

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail CNB.Compliance@cn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status. Please do not send email request pertaining to recruiting as this email box is not for resumes or follow up on job applications.

For Pay Transparency Non Discrimination provision, please copy and paste the following link : https://www.dol.gov/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We maintain an Affirmative Action Plan for proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time Tuesdays – Thursdays from 10:00am – 2:00pm CST to make applicable Affirmative Action Plans accessible. Please submit a written request with the email subject line: 2021 Request to View Affirmative Action Plan to the Compliance Administrator at CNB.Compliance@cn-bus.com .

Please do not send email for job application follow-up or staffing advertisement/request pertaining to recruiting as this email box is not for resumes or job applications.

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