A multi-national, fast paced, entrepreneurial asset, property and risk management firm with offices across the US and around the world, is looking for a Senior Administrative Assistant to support the Asset Management Team in their Bethesda office. This firm believes in giving back to their community by working with nonprofits for volunteer opportunities. The firm also has a worldwide environmental program to honor the tenure of their employees. This is a company that cares!
Responsibilities:
Asset Management:

• Processes property-related documents
• Maintains filing and archive systems, including filing or e-filing property-related documents, as well as running financial and other reports from company system and filing and distributing to asset management.
• Participates in Asset Management sector team calls.
• Assists in the annual budget and business plan process, including tracking due dates, submissions, and approvals.
• Provides analytical support on assets on an as needed basis and oversees creation of presentations for the multi-family team.
• Conducts multi-family competitive property studies to compare subject properties to competitive subset by running and pulling data from various third-party reports such as CoStar, internet research, and pulling information from internal investment memos.
• Downloads property financial information from RealPage, MRI and Yardi accounting systems and works with asset management to consolidate results.
• Downloads appraisal information from valuation portal and creates analytical reports.
• Conducts unit and floorplan feature and pricing analysis on an as needed basis. Works with asset management team to project pricing. Participates in leasing and marketing calls with property teams to work with teams on pricing recommendations.
• Assists with mapping third-party property management chart of accounts to company’s chart of accounts.
• Works with Asset Managers to identify asset priorities and develops a schedule of digital marketing audits to ensure that property digital marketing is correct.
• Serves as point person for department with management company marketing personnel to implement requested changes and optimize website performance.
• Assists asset management with website performance including paid search campaigns and SEO and analyzes these results to develop recommendations.
• Monitors budget for paid search and website expenses and makes recommendations for more effective use of property resources.

Administrative:

• Assists with coordinating special events, including arranging catering and lunch/dinner meetings.
• Manages calendars as a delegate, arranges group meetings, sets up Zoom/Teams meetings, enters due dates for reporting, etc.
• Arranges travel (domestic and international)
• Assists with registering for events and conferences and coordinating shipping of materials needed for travel/meetings.
• Acts as point person with vendors for setting up new properties in company’s systems, coordinating with third-party property managers and partners, and third-party consultants as needed.
• Prepares correspondence, including confidential correspondence, reports, agendas, DocuSign documents and other complex documents
• Processes invoices in a timely manner
• Creates, maintains, and processes expense reports in compliance with company and regulatory policies and procedures.
• Provides assistance troubleshooting and replacing mobile phones as well as assists with other IT related issues by coordinating with company IT support to resolve issues.

Qualifications:

• Proficiency in multiple computer programs including Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to create and edit PDF documents
• Superior ability to multi-task, respond quickly to requests, and adapt to fast-paced, competitive, and changing environment.
• Extremely professional with exemplary leadership and interpersonal skills.
• Demonstrates ability to manage, organize, synthesize, and prioritize complex projects with limited direction.
• Strong quantitative oral and written communication skills.
• Affinity for teamwork.
• Great problem-solving ability.
• Ability to balance creativity with priority of execution and effectiveness.
• Interest in commercial real estate.

Experience and Education:
Bachelor's degree (B.A./B.S.) from four-year college or university; and three to five years related experience; or equivalent combination of education and experience.

This is an excellent career-advancing opportunity. If you are interested in learning more, please apply today! Thanks!

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

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