JOB DESCRIPTION

Job Title: Staff Accountant Date: Nov 1st, 2022, Job Status: Exempt

Department Name: Operations/Accounting

Supervisor Title: COO

POSITION SUMMARY:

The Staff Accountant will prepare and maintain financial records to track the organization’s assets, liabilities, profit and loss, tax liabilities, and other related financial activities.

The Staff Accountant will report directly to the COO and will have oversite of the company’s inventory and cost of goods tracking and reconciliation. As a global business it is essential the staff accountant understands international business and global supply chain. The staff accountant will also be assisting the CEO as needed and responding to information requests by management. To be successful as staff accountant, you should be able to accurately maintain a general ledger and ensure compliance with generally accepted accounting principles (GAAP). An outstanding staff accountant should also have excellent communication, organizational, and analytical skills. The Staff Accountant supports the company’s key initiatives and strategic vision. Total Gym Commercial LLC specializes in designing, developing, marketing, selling and distributing innovative patented fitness and medical equipment globally.

ESSENTIAL FUNCTIONS:

To perform this job successfully, the candidate must perform each essential function below at an exemplary level.

• Performs general cost accounting and other related duties for the organization.
• Prepares monthly balance sheets, income statements, and profit and loss statements.
• Maintains the general ledger.
• Codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books by the 25thof the following month.
• Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.
• Reconciles cash disbursement accounts, payroll, customer accounts, and other financial accounts; manages accounts receivable collections.
• Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
• Files sales tax forms with federal, state, and local government agencies.
• Coordinates with software vendor to maintain accounting software systems; recommends updates to enhance the accounting software.
• Manages the purchasing and invoicing system.
• Maintains knowledge of acceptable accounting practices and procedures.
• Performs other related duties as assigned.
• Sets the example as an employee team member that enhances the company core values and develops their own goals and expectations to meet the needs of the company;
• Process and oversee all sales transactions by supervising the Account Associate to support the financial management of the company.
• Generate Monthly/ Quarterly Accounting reports and delivered to the leadership team (CEO, COO & CSMO) in a timely manner (on or before 28thof the following month. To include P&L (Monthly & YTD YOY Comparison), Balance Sheet as current as of the close of the month including reconciled cash accounts. Prepare AP and AR aging reports with actions annotated if necessary.
• Monthly/Quarterly Sales tax returns for all relevant B2C sales transactions in compliance with current sales tax guidelines. Ensure the Tax Closures for TGC and TGE (European Office) are following IRS and European Tax laws (working with our European partnership for VAT and Tax structure already set up).
• Attend Daily Cash Planning meetings with the CEO, COO, Account Associate followed up with a weekly account meeting as directed by CEO & COO.
• Manages and reports financial software (QBO) and Stock Inventory (SOS) is reconciled to ensure stock accuracy and audited against each transaction.
• Tracks and Audits inventory financing PO tracking and repayments as well as balance sheet accuracy.
• Attends trade shows, visits with clients and studies our industry as directed by the COO. Ensuring personal development is continual to keep up to date with current financial guidelines and regulations to ensure the company is always compliant with financial regulatory rules and regulations.

EXPERIENCE, KNOWLEDGE, SKILLS and ABILITIES

Experience:

The ideal candidate must have Quick Books financial software experience. SOS inventory module experience is an advantage. Must be able to demonstrate teamwork with good Coordination and Communication skills. Candidate will have 2 to 3 years of related experience in a multi tasked role, preferably in a dynamic growing environment. Comprehensive knowledge of customer service, logistics, inventory management, with exceptional communication skills is preferred.

Education:

Bachelor’s Degree in Accounting or Finance Business Management, with strong math, science, and analytical background required. Knowledge and Experience accepted outside of academic qualifications for the specific role on application only.

Skills:

• Experience demonstrating determination, analysis, empathy, confidence, transparency, intelligence, positivity and team working ability.
• Analytical skills in addition to strong financial acumen (cost analysis).
• Knowledge of Financial software is required; with financial accounting knowledge / experience is preferred.
• Prior experience in a smaller company, fast-paced environment which is heavily integrated with other functional departments.
• Demonstrated ability to multi-tasking, prioritizing and easily adapting to changing situations.
• Professional and proficient verbal and written communication skills.

QUALIFICATIONS:

Ability to (Competencies):

• Interaction: Eagerness to be part of a team-unit and cooperate in the accomplishment of departmental goals and objectives.
• Integrity: Establishes and maintains honest, effective relationships with employees at all levels in the organization and gains their trust and respect. Accessible, a good listener and always put others at ease. Develops a reputation for being dependable, sincere, and trustworthy. Adapts to change and shifts gears comfortably.
• Innovation: Conveys confidence in communicating, listening and persuading colleagues in an effort to improve the company on all levels.
• Initiative: Works independently, works under pressure and meets deadlines. Prepares clear and concise reports for CEO & COO. Combines analysis and sound judgment to make good decisions in a timely manner. Has the inner drive to make important decisions with limited information with tight deadlines while focusing on achieving goals.
• Intelligence: Seeks input and advice from colleagues in order to receive more successful results.

MISC.

Certifications:

Must have a valid driver’s license and Passport

Language:

English

Technical Knowledge:

Equipment: PC, scanners, e-mail systems, and common office machines.

Software Knowledge: Windows, MS Office (Outlook, Word, Excel, PowerPoint), Quick Books (Essential) and SOS Inventory (or similar).

Working Traits: Ability to work unsupervised and also within a team environment; work within all levels in the operational structure; prioritize workload and determine priorities for the business.

Travel: As needed and not limited to drive the successful execution as directed by the CEO & COO.

JOB DESCRIPTION

Job Title: Senior Staff Accountant Date: November 1st, 2022

Job Status: Exempt

Department Name: Finance / Operations

Supervisor Title: COO

I have read, understand and been given the opportunity to ask questions relative to this job description.

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Signature Date

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Printed Name

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Supervisor

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. They are representative of those knowledge, skills and abilities that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $58,000.00 - $62,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Work from home

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Mount Gilead, OH 43338: Reliably commute or planning to relocate before starting work (Required)

Experience:

• GAAP: 1 year (Preferred)

Work Location: One location

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