Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant positing should inform their supervisor in writing and provide at least a week’s notice.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting, Finance, Business Administration

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

• Strong background in accounting or finance is a must.

Ability to:

• Reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental problems
• Develop and evaluate alternatives
• Analyze data and present ideas and information effectively both orally and in writing
• Gain and maintain the confidence and cooperation of those contacted during the course of work
• Coordinate the work of others.
  

Preferred Qualifications

• Intermediate Microsoft Office experience is preferred. Including but not limited to Excel, SharePoint, and PowerPoint.
• Demonstrated ability to act independently, open-mindedness, flexibility, and tact.
• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
  

Duties and Responsibilities

The following duties are performed under close supervision:

• Assist in the review of incoming invoices and sending the invoice to the Contract Managers (CM) for approval.
• Distribute the approved invoices to staff for payment processing. Maintain and track the shared AP email and AP share point.
• Prepare payment logs as needed.
• Learn to assist with professional accounting duties by reviewing and auditing invoices in accordance with the California Prompt Payment Act, SAM, State Controller’s Office (SCO), Board of Control and all applicable rules, regulations, and departmental procedures.
• Use Financial Information System for California (FI$Cal) system to post the transactions.
• Verify the payment status in FI$Cal as needed.
• Provide assistance to various Accounting Office staff by sorting daily mail, filing, scanning, archiving, keying data, maintaining accounting records and other tasks to meet Accounting Office’s needs.
  

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

In addition to your resume, please upload the following documents: cover letter

Apply by: 12/22/2022