Surgical Assistant Job at Southern Ohio Medical Center
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GENERAL SUMMARYWorks under the supervision of the Administrative Director of Surgical Services. The Assistant's primary function is to coordinate and assist with the daily operations of the Surgical Services Lines. The Assistant will also provide support to the Anesthesia Department when needed. Oversees the general operation of the automated Scrub inventory system and assists with VendorMate compliance. The Assistant will also be responsible for projects and secretarial and administrative duties for the department. Performs other duties as assigned.
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QUALIFICATIONS
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Education:
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High School Diploma or successful completion of an equivalent High School Exam Required
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Medical terminology required
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Some college preferred
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Licensure:
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None
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Experience:
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One year related work experience necessary to gain full knowledge of secretarial office and administrative procedures preferred.
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Interpersonal Skills:
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Interpersonal skills necessary in communicating effectively with physician offices, the public, staff and patients.
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Essential Technical/Motor Skills:
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Clerical skills to perform typing, filing, scheduling, pc skills and telephone skills required
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Ability to use hands for repetitive simple grasping and fine manipulation for typing, answering phone, copying, and use of other office equipment.
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Essential Physical Requirements:
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Physical demand level is light to medium.
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Occasionally may lift up to 35 pounds.
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Stands and/or walks one to four hours per day.
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Sits five to eight hours per day.
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Occasional bending, squatting and reaching.
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Essential Mental Requirements:
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Must be able to adjust to irregular activity schedules.
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Must be able to cope with customers and the public.
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Must have analytical skills to gather/interpret data for reports, manage projects, direct calls and customers to appropriate persons, and deal with upset customers.
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Essential Sensory Requirements:
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Must have sensory perception to hear and see or alternate method to communicate.
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Exposure to Hazards:
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Works in good physical surroundings in an office setting.
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Other:
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N/A
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JOB SPECIFIC DUTIES AND PERFORMANCE EXPECTATIONS
- Assists the Director by initiating, composing, and typing correspondence and reports with minimal direction.
- Assists with administrative report preparation, performs topic research.
- Attends, records and distributes minutes for various Surgical Services committees and meetings.
- Coordinates conferences, meetings and completes travel arrangements for Surgical Services.
- Maintains departmental dashboards and is responsible for collecting specific indicator data.
- Assists with the maintenance of Surgical Services internal websites.
- Schedules meetings, appointments and maintains personal calendars for leaders of Surgical Services.
- Utilizes computer for data, information retrieval and printing service line and organizational reports.
- Opens, screens, and prioritizes mail.
- Answers, screens, and refers incoming calls/visitors.
- Develops, implements and maintains record keeping and filing system.
- Maintains and operates office equipment.
- Manages Surgery Department locker allocation process.
- Oversees ScrubEx operations and usage
- Orders/stocks office supplies.
- Assists with maintaining VendorMate compliance
- Performs other duties as assigned.
The following is a summary of the major job duties of this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
Location: Southern Ohio Medical Center · Surgery
Schedule: Full-Time, Days
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