Undergraduate Advisor & Enrollment Manager Job at University of Minnesota
Required:
BA/BS degree plus at least four years of relevant experience, or master's degree plus at least two years of relevant experience in advising, teaching, or other helping professions.
Demonstrated commitment to fostering student learning and applying organizational/student development theory to work with students.
Demonstrated commitment to equal opportunity, diversity, equity, and inclusion.
Excellent skills in communication (written and oral), multicultural awareness, mastering and disseminating complex information, computer literacy (including word processing, database usage, e-mail, web searching, and reporting), and time management.
Ability to work professionally, independently, and collaboratively with stakeholders.
Ability to work occasional evening or weekend hours, depending on event requirements.
Experience or ability to learn web-based advising software or other technologies used to support student success. Included, but not limited to APAS, APLUS, Drupal, ECAS, PeopleSoft, PCAS.
Willingness to complete the Mental Health Advocate program through Boynton Health Services.
Preferred:
Previous experience in an educational setting performing academic advising or student support activities.
Experience with web-based advising software or other technologies used to support student success including, but not limited to, APAS, APLUS, Drupal, ECAS, PeopleSoft, PCAS.
The University of Minnesota’s School of Music (SOM) is searching for an Undergraduate Advisor and Enrollment Manager. Together with the Undergraduate Advisor and Curriculum Manager, this position serves undergraduate students in their advising needs and plays an important role in retaining students and maximizing their success in degree progression and completion. This position also serves as the enrollment manager, which includes developing programming and managing recruitment events such as visit and audition days. The enrollment manager will engage with the Communications and Marketing Manager and faculty to identify key events and strategies with the goal of increasing undergraduate enrollment for the SOM.
The Student Services team includes the Graduate Program Coordinator, Student Services and Operations Specialist, Undergraduate Advisor and Enrollment Manager, and Undergraduate Advisor and Curriculum Manager and reports to the Chief of Staff. This team collaborates with SOM staff and faculty to serve students and prospective students. To be successful in this position, the candidate should be comfortable talking to students and colleagues, value diverse backgrounds and perspectives, enjoy project planning and management, and appreciate collaborative work. The School of Music values commitment to ongoing social justice and racial equity work in order to identify, challenge, and remove barriers to access at the individual, community, and system level.
RESPONSIBILITIES
Advising for Academic Support Services for Current Undergraduate Students (75%)
Help students build skills and make commitments that guide their educational plans, advising students in one-on-one meetings on program planning strategies, registration, permissions, major/minor declaration, degree progress, completion, graduation clearance, internships, study abroad, career plans, advanced educational opportunities, program requirements, and milestones. Coordinate services with collegiate advising, faculty, and or the Director of Undergraduate Studies (DUS).
Develop realistic, efficient graduation plans for students. Update APAS reports as necessary to ensure timely and accurate degree clearance.
Enter undergraduate registration permissions based on advising and enrollment management.
Use APLUS, PeopleSoft (PS), Academic Progress Audit System (APAS), and other software systems to maintain accurate degree progress information. Maintain student records, monitor student progress, process relevant paperwork, respond to policy and procedure questions, and work with DUS, and faculty advisors to recommend solutions to academic difficulties.
Meet with advisees on probation or returning from suspension and set requirements for the removal of their academic probation.
Advise incoming students on degree program planning strategies, registration, ensemble auditions, placement exams through individual appointments, workshops, information sessions, and targeted emails.
Provide advising to students seeking minors administered by our department.
Lead orientation sessions for new and transfer students.
Serve as a Mental Health Advocate; direct students to college/university support resources in moments of crisis, including financial, social, personal, and academic.
Serve as support for SOM program curriculum during peak times in collaboration with the Undergraduate Advisor and Curriculum Manager.
Lead and organize Audition Days, normally held twice per academic year. This will include scheduling, staffing, and managing the process and communicating plans to stakeholders.
Work under minimal supervision and exercise the discretion to make daily operational decisions. Operate with a broad latitude in a complex environment. The position will report to the Chief of Staff and will look for supervisory approvals when significant changes to process steps are considered and additional resources for task completion is required.
Be an individual contributor who will perform research and provide procedural recommendations/reports on technical matters while consulting with other advisors and managers in CLA and the university on specific issues regarding this area of expertise. The position will have to respond and adapt to changing conditions or circumstances, requiring creative solutions and new approaches.
No supervisory responsibility but may be assigned responsibilities such as mentor/coaching others performing similar work; may lead project teams, committees and/or other collaborative efforts. The position may have authority to supervise student employees, when appropriate.
Enrollment and Scholarship Management (20%)
Develop programing and lead graduate and undergraduate recruitment efforts, identify opportunities and create a schedule of recruiting events for prospective students. Collaborate with faculty and marketing and communications staff to identify professional groups and organizations to include in the SOM network. Activities will include student orientations in the Fall and Spring in partnership with the College of Liberal Arts Advising Office, Office of First-Year Programs, Transfer Student Experience, and Post-Secondary Enrollment Options (PSEO) Office, the DUS and AD/DGS. Other activities include attending and supporting School of Music Audition & Interview Days and Undergraduate Q&A Sessions. Work with the Ensemble Coordinator to arrange and attend the annual MMEA Midwinter clinic booth and conference, the Wisconsin Music Educators Association (MEA) conference, and the Midwest Clinic Midwest International Band and Orchestra Conference.
Advise prospective students and families on the application process, program requirements, campus visits, student-specific needs including admissions, registration, auditions, fellowships, assistantships, fee waiver requests, relocation, etc.
Plan and lead yield events for admitted undergraduate students in collaboration with the DUS, faculty leadership, and student representatives to ensure a seamless experience for incoming students.
Manage gathering of internal admissions data and formulating admissions communications (emails and notifications) to ensure seamless coordination of information flow. Oversee approved admission and award offers to incoming students. Conduct ongoing analyses of admission and enrollment data to identify trends and adjust admission priorities. Lead SOM efforts to grow population of students, developing customized, long-range recruiting strategies for prospective music student populations.
Respond to inquiries related to equivalency program questions.
Coordinate with the Marketing and Communications Manager to create and maintain printed and web materials for the undergraduate programs.
Administer SOM Scholarships, ensure the scholarship application is up to date, advertise scholarship opportunities to students; review and award scholarships. Collaborate with the College of Liberal Arts Scholarship Coordinator as needed. Manage and monitor scholarship funds distribution in collaboration with the Director of Undergraduate Studies, CLA Accountant, and Chief of Staff.
Work under minimal supervision and exercise the discretion to make daily operational decisions. Operate with a broad latitude in a complex environment. The position will report to the Chief of Staff and will look for supervisory approvals when significant changes to process steps are considered and additional resources for task completion is required.
Be an individual contributor who will perform research and provide procedural recommendations/reports on technical matters while consulting with other advisors and managers in CLA and the university on specific issues regarding this area of expertise. The position will have to respond and adapt to changing conditions or circumstances, requiring creative solutions and new approaches.
No supervisory responsibility but may be assigned responsibilities such as mentor/coaching others performing similar work; may lead project teams, committees and/or other collaborative efforts. The position may have authority to supervise student employees, when appropriate.
Professional Relationship Liaison (5%)
Create a network of relationships with students, faculty, and campus staff to effectively deliver advising and support services to students, and serve as a liaison to other units. Attend university functions for professional development and to stay current on university resources available to students. Regularly attend CLA Departmental Advisor Group (DAG), Career Readiness Departmental Workgroup meetings, Academic Advisors Network (AAN) professional development workshops and anthology training, such as the Tate Advising Conference.
Serve as primary staff liaison to Housing and Residential Life (HRL) to the Arts House Living Learning Community (LLC) program in Middlebrook Hall. Coordinate with HRL on special activities and communication for Arts House dormitory residents.
Serve on committees as needed for the University, College and Department.
About the School of Music
The School of Music has been an important part of the U of M since 1902, serving both music majors and students from the many diverse programs offered across our campus. Our distinguished alumni representing a wide range of states, provinces, and nations are making significant contributions to music and artistic life around the world as performers, educators, scholars, and therapists. The mission of the School of Music explicates our commitment to the highest level of excellence in scholarly, creative, and pedagogical endeavors, providing opportunities for quality artistic development, academic learning, and direct engagement with the Twin Cities community. Our faculty members are recognized nationally and internationally for their expertise in performance, scholarship, education, therapy, and creative studies.
www.music.umn.edu
About the College of Liberal Arts
Established in 1868, the College of Liberal Arts supports the University of Minnesota's land-grant mission as home to disciplines in the arts, humanities, and social sciences.
The College of Liberal Arts is committed to intellectual freedom, the pursuit of new knowledge, and the belief that the liberal arts are the foundation of academic learning. CLA prepares students to be independent and original thinkers, innovators in their chosen fields; to create meaning in their lives and in their life's work; and to become productive citizens and leaders in their communities and the world.
The College of Liberal Arts values diverse cultures, experiences, and perspectives as key to innovation and excellent education.
www.cla.umn.edu
Founded in 1851, the University of Minnesota, with its five campuses and more than 65,000 students, is one of the largest, most comprehensive universities in the United States, and ranks among the most prestigious research universities in the world. It is both a major research institution, with scholars of national and international reputation, and a state land-grant university, with a strong tradition of education and public engagement.
Diversity, Equity, and Inclusion in CLA
Working in CLA
The Benefits of Working at the U
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
BA/BS degree plus at least four years of relevant experience, or master's degree plus at least two years of relevant experience in advising, teaching, or other helping professions.
Demonstrated commitment to fostering student learning and applying organizational/student development theory to work with students.
Demonstrated commitment to equal opportunity, diversity, equity, and inclusion.
Excellent skills in communication (written and oral), multicultural awareness, mastering and disseminating complex information, computer literacy (including word processing, database usage, e-mail, web searching, and reporting), and time management.
Ability to work professionally, independently, and collaboratively with stakeholders.
Ability to work occasional evening or weekend hours, depending on event requirements.
Experience or ability to learn web-based advising software or other technologies used to support student success. Included, but not limited to APAS, APLUS, Drupal, ECAS, PeopleSoft, PCAS.
Willingness to complete the Mental Health Advocate program through Boynton Health Services.
Preferred:
Previous experience in an educational setting performing academic advising or student support activities.
Experience with web-based advising software or other technologies used to support student success including, but not limited to, APAS, APLUS, Drupal, ECAS, PeopleSoft, PCAS.
The University of Minnesota’s School of Music (SOM) is searching for an Undergraduate Advisor and Enrollment Manager. Together with the Undergraduate Advisor and Curriculum Manager, this position serves undergraduate students in their advising needs and plays an important role in retaining students and maximizing their success in degree progression and completion. This position also serves as the enrollment manager, which includes developing programming and managing recruitment events such as visit and audition days. The enrollment manager will engage with the Communications and Marketing Manager and faculty to identify key events and strategies with the goal of increasing undergraduate enrollment for the SOM.
The Student Services team includes the Graduate Program Coordinator, Student Services and Operations Specialist, Undergraduate Advisor and Enrollment Manager, and Undergraduate Advisor and Curriculum Manager and reports to the Chief of Staff. This team collaborates with SOM staff and faculty to serve students and prospective students. To be successful in this position, the candidate should be comfortable talking to students and colleagues, value diverse backgrounds and perspectives, enjoy project planning and management, and appreciate collaborative work. The School of Music values commitment to ongoing social justice and racial equity work in order to identify, challenge, and remove barriers to access at the individual, community, and system level.
RESPONSIBILITIES
Advising for Academic Support Services for Current Undergraduate Students (75%)
Help students build skills and make commitments that guide their educational plans, advising students in one-on-one meetings on program planning strategies, registration, permissions, major/minor declaration, degree progress, completion, graduation clearance, internships, study abroad, career plans, advanced educational opportunities, program requirements, and milestones. Coordinate services with collegiate advising, faculty, and or the Director of Undergraduate Studies (DUS).
Develop realistic, efficient graduation plans for students. Update APAS reports as necessary to ensure timely and accurate degree clearance.
Enter undergraduate registration permissions based on advising and enrollment management.
Use APLUS, PeopleSoft (PS), Academic Progress Audit System (APAS), and other software systems to maintain accurate degree progress information. Maintain student records, monitor student progress, process relevant paperwork, respond to policy and procedure questions, and work with DUS, and faculty advisors to recommend solutions to academic difficulties.
Meet with advisees on probation or returning from suspension and set requirements for the removal of their academic probation.
Advise incoming students on degree program planning strategies, registration, ensemble auditions, placement exams through individual appointments, workshops, information sessions, and targeted emails.
Provide advising to students seeking minors administered by our department.
Lead orientation sessions for new and transfer students.
Serve as a Mental Health Advocate; direct students to college/university support resources in moments of crisis, including financial, social, personal, and academic.
Serve as support for SOM program curriculum during peak times in collaboration with the Undergraduate Advisor and Curriculum Manager.
Lead and organize Audition Days, normally held twice per academic year. This will include scheduling, staffing, and managing the process and communicating plans to stakeholders.
Work under minimal supervision and exercise the discretion to make daily operational decisions. Operate with a broad latitude in a complex environment. The position will report to the Chief of Staff and will look for supervisory approvals when significant changes to process steps are considered and additional resources for task completion is required.
Be an individual contributor who will perform research and provide procedural recommendations/reports on technical matters while consulting with other advisors and managers in CLA and the university on specific issues regarding this area of expertise. The position will have to respond and adapt to changing conditions or circumstances, requiring creative solutions and new approaches.
No supervisory responsibility but may be assigned responsibilities such as mentor/coaching others performing similar work; may lead project teams, committees and/or other collaborative efforts. The position may have authority to supervise student employees, when appropriate.
Enrollment and Scholarship Management (20%)
Develop programing and lead graduate and undergraduate recruitment efforts, identify opportunities and create a schedule of recruiting events for prospective students. Collaborate with faculty and marketing and communications staff to identify professional groups and organizations to include in the SOM network. Activities will include student orientations in the Fall and Spring in partnership with the College of Liberal Arts Advising Office, Office of First-Year Programs, Transfer Student Experience, and Post-Secondary Enrollment Options (PSEO) Office, the DUS and AD/DGS. Other activities include attending and supporting School of Music Audition & Interview Days and Undergraduate Q&A Sessions. Work with the Ensemble Coordinator to arrange and attend the annual MMEA Midwinter clinic booth and conference, the Wisconsin Music Educators Association (MEA) conference, and the Midwest Clinic Midwest International Band and Orchestra Conference.
Advise prospective students and families on the application process, program requirements, campus visits, student-specific needs including admissions, registration, auditions, fellowships, assistantships, fee waiver requests, relocation, etc.
Plan and lead yield events for admitted undergraduate students in collaboration with the DUS, faculty leadership, and student representatives to ensure a seamless experience for incoming students.
Manage gathering of internal admissions data and formulating admissions communications (emails and notifications) to ensure seamless coordination of information flow. Oversee approved admission and award offers to incoming students. Conduct ongoing analyses of admission and enrollment data to identify trends and adjust admission priorities. Lead SOM efforts to grow population of students, developing customized, long-range recruiting strategies for prospective music student populations.
Respond to inquiries related to equivalency program questions.
Coordinate with the Marketing and Communications Manager to create and maintain printed and web materials for the undergraduate programs.
Administer SOM Scholarships, ensure the scholarship application is up to date, advertise scholarship opportunities to students; review and award scholarships. Collaborate with the College of Liberal Arts Scholarship Coordinator as needed. Manage and monitor scholarship funds distribution in collaboration with the Director of Undergraduate Studies, CLA Accountant, and Chief of Staff.
Work under minimal supervision and exercise the discretion to make daily operational decisions. Operate with a broad latitude in a complex environment. The position will report to the Chief of Staff and will look for supervisory approvals when significant changes to process steps are considered and additional resources for task completion is required.
Be an individual contributor who will perform research and provide procedural recommendations/reports on technical matters while consulting with other advisors and managers in CLA and the university on specific issues regarding this area of expertise. The position will have to respond and adapt to changing conditions or circumstances, requiring creative solutions and new approaches.
No supervisory responsibility but may be assigned responsibilities such as mentor/coaching others performing similar work; may lead project teams, committees and/or other collaborative efforts. The position may have authority to supervise student employees, when appropriate.
Professional Relationship Liaison (5%)
Create a network of relationships with students, faculty, and campus staff to effectively deliver advising and support services to students, and serve as a liaison to other units. Attend university functions for professional development and to stay current on university resources available to students. Regularly attend CLA Departmental Advisor Group (DAG), Career Readiness Departmental Workgroup meetings, Academic Advisors Network (AAN) professional development workshops and anthology training, such as the Tate Advising Conference.
Serve as primary staff liaison to Housing and Residential Life (HRL) to the Arts House Living Learning Community (LLC) program in Middlebrook Hall. Coordinate with HRL on special activities and communication for Arts House dormitory residents.
Serve on committees as needed for the University, College and Department.
About the School of Music
The School of Music has been an important part of the U of M since 1902, serving both music majors and students from the many diverse programs offered across our campus. Our distinguished alumni representing a wide range of states, provinces, and nations are making significant contributions to music and artistic life around the world as performers, educators, scholars, and therapists. The mission of the School of Music explicates our commitment to the highest level of excellence in scholarly, creative, and pedagogical endeavors, providing opportunities for quality artistic development, academic learning, and direct engagement with the Twin Cities community. Our faculty members are recognized nationally and internationally for their expertise in performance, scholarship, education, therapy, and creative studies.
www.music.umn.edu
About the College of Liberal Arts
Established in 1868, the College of Liberal Arts supports the University of Minnesota's land-grant mission as home to disciplines in the arts, humanities, and social sciences.
The College of Liberal Arts is committed to intellectual freedom, the pursuit of new knowledge, and the belief that the liberal arts are the foundation of academic learning. CLA prepares students to be independent and original thinkers, innovators in their chosen fields; to create meaning in their lives and in their life's work; and to become productive citizens and leaders in their communities and the world.
The College of Liberal Arts values diverse cultures, experiences, and perspectives as key to innovation and excellent education.
www.cla.umn.edu
Founded in 1851, the University of Minnesota, with its five campuses and more than 65,000 students, is one of the largest, most comprehensive universities in the United States, and ranks among the most prestigious research universities in the world. It is both a major research institution, with scholars of national and international reputation, and a state land-grant university, with a strong tradition of education and public engagement.
Diversity, Equity, and Inclusion in CLA
Working in CLA
The Benefits of Working at the U
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.