The Workplace Team’s mission is to create an environment for our high performing teams that allows them to realize their true potential. An environment that promotes speed of information exchange and ideas. A sustainable environment that aligns with our environmental values and leadership.

Responsibilities

· Ensure an outstanding & fun experience in the workplace by assisting in continuous monitoring of ALL space throughout the facility.

· Oversee site Workplace budget and PO Creation. Make sure that invoices are submitted correctly and paid.

· Manage the email alias. This email should be the source for all WP/Facility requests.

· Track all WP requests and dispatch to the appropriate WP member. It is the coordinators’ role to confirm all requests and seen through completion. Some tasks may involve all coordination, scheduling, and purchase order oversight.

· Execute WP requests that come through our ticketing system.

· Create and manage WO through a 3rd party system. Ensure that vendors are following up and completing jobs in a timely manner.

· Ensure that Tesla safety protocols are being met and aligned with EHS.

· Coordination of furniture deployment and maintain the furniture inventory.

· Oversee vendor on-boarding for all new vendors from setting up as a new vendor through safety orientation

· Move coordination with users and vendor management.

· Oversee the Iron Mountain process.

· In conjunction with other WP representatives, assist with WP process creation, implementation, and maintenance. Always consider CIP—continuous improvement process!

· Maintain stock of office supplies and breakroom amenities.

Requirements

· Positive attitude & “can-do” mentality that is customer service oriented!

· Excellent listening skills, organizational skills, strong communication skills, & ability to multitask!

· Strong work ethic, proven follow-through skills—a leader yet a team player!

· Ability to work in a fast-paced environment under constant changing priorities and demands.

· Ability to see the big picture, yet still be detail oriented.

· Ability to have the project mindset—what will it take to oversee this through project close out.

· Proficient in Microsoft Office Suite & competent computer skills.

· Ability to work weekends/night as needed to meet the schedule demand.

· Creating an excellent workplace may require you to take on Workplace and Facility tasks that may be beyond your typical day-to-day responsibilities. The ability to take these on is what makes WP!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Elgin, IL 60124: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 2 years (Preferred)

Work Location: One location

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