Accountant Job at Catholic Charities Southwestern Ohio
POSITION TITLE: Accountant
FLSA STATUS: Exempt
DEPARTMENT: Accounting
REPORTS TO: CFO
DATE: January 2023
WORK LOCATION: MidPointe Cincinnati
Position Summary
The Accountant position is responsible for financial and operating data integrity including; maintenance of general ledger, ensuring compliance with financial policies, Generally Accepted Accounting Principles, Uniform Grant Guide and other requirements as determined by funders. The Accountant is responsible for grant billing and expense reporting and will assist with financial reporting and budgeting.
Essential Job Functions:
- Maintain the general ledger and facilitate timely and accurate reporting, including:
- Ensuring every financial transaction is recorded and is accurate, timely and in accordance with Generally Accepted Accounting Principles and in compliance with federal contract requirements, donor designations, laws, regulations and other contractual terms and conditions.
- Assisting with the timely and accurate processing of financial transactions, including revenues, expenses, payroll processing, accounts receivable, invoicing, cash receipts, accounts payable, cash disbursements, credit card disbursements, prepaid expense.
- Maintaining proper allocation of shared expenses by functional expense categories in accordance with Generally Accepted Accounting Principles and in compliance with federal contract requirements, donor designations, laws and regulations and other contractual terms and conditions.
- Ensuring the proper accounting for all fixed assets, including recording the cost of newly-acquired fixed assets, tracking existing fixed assets, recording depreciation, and accounting for the disposition of fixed assets.
- Maintaining the general ledger in an efficient and effective manner, including system configuration; internal controls; interfaces with subsidiary ledgers and applications; on-going systems support and maintenance; and system security and access.
- Conduct accurate and timely monthly financial close including month-end journal entries and account reconciliations including:
- Reconciliation of significant general ledger account to supporting documentation and schedules each month in a timely and accurate manner.
- Recording all investment transactions, including dividend and interest income and realized and unrealized gains and losses.
- Ensuring that program revenue and expenditures are properly coded in compliance with grant requirements.
- Assist CFO with preparing monthly financial statements.
- Develop and maintain a grant/contract management process which will centralize, control and streamline reporting and billing for the various funding sources of agency programs; this includes requests for funding, interim and final reporting to funders, and billing. Responsibilities include:
- Preparation of invoices, assist with preparation of financial and operating reports, assist with contract audits.
- Provide ongoing progress reports on the use of funds compared to budget for program managers.
- Ensure invoices are timely and that accounts receivable are current and accurate.
- Ensure integrity of financial data provided in reports and compliance with all requirements.
- Assist with maintaining formal written accounting policies and procedures.
- Conduct research on accounting policies and standards to determine appropriate recording and reporting treatment.
- Assist in implementing any new accounting policies and standards that may arise from time to time.
- Ensure compliance with the Uniform Grant Guide for federal grants.
- Assisting with training initiatives on appropriate accounting policies and processes.
- Assist with other important Finance department duties and functions, including the annual audit; IRS Form 990; internal and external reporting; annual budgeting and forecasting; cash management and forecasting; computer application and business process improvement projects; and providing accounting and other advice and counsel.
- Performing additional duties, special projects and analysis as assigned.
Minimum Qualifications and Skills Required:
- Bachelor’s Degree in Accounting, Finance, or a related field or equivalent education and experience.
- 2+ years of experience in a general accounting environment,
- Proficient in Microsoft Office including Excel and Word; excellent keyboarding
- Proven track record in financial system development/maintenance
- Proven organizational and time management skills with ability to prioritize workload
- Excellent communication skills both written and verbal with ability to work collaboratively
- Attention to detail
Preferred Qualifications and Skills:
- Experience with Paylocity payroll processing
Work Environment:
Typical office environment with minimal exposure to excessive noise or adverse environmental issues.
Physical Demands:
Must be able to meet the following physical requirements, with or without reasonable accommodation:
- Use hands to manipulate, handle, feel, and control items or equipment
- Talk to other employees/clients and hear them
- See and be able to read, write, and interpret written documents
- Occasionally lift and move objects weighing up to 15 pounds
About Catholic Charities and Organizational Responsibility:
For more than 100 years, Catholic Charities has served the Archdiocese of Cincinnati. Our programs have changed over the years, but our commitment to serve the poor, protect the vulnerable and welcome the stranger has not wavered. Our mission is to Serve, Engage and Empower. We serve local families and change local lives.
Employees of Catholic Charities Southwestern Ohio will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based agency and adhere to the policies of Catholic Charities. Employees will not publicly oppose the teachings of the Catholic Faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Cincinnati or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies.
Catholic Charities Southwest Ohio is proud to be an affirmative action/equal opportunity employer. M/F/Disabled/Vets.
Please submit resumes to hrd@ccswoh.org. Resumes will be accepted until the position is filled.
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