The City of Syracuse (Office of Finance, Bureau of Accounts) is looking for qualified candidates for the position of Supervisor of Accounts Payable.

***Equal Opportunity Employer***

~~Women and Minority Applicants are encouraged to Apply~~

THIS IS A COMPETITIVE CIVIL SERVICE POSITION. APPOINTMENT WILL BE MADE ON A PROVISIONAL BASIS UNTIL THE EXAM RESULTS ARE POSTED. YOU MUST BE REACHABLE FOR PERMANENT APPOINTMENT

DISTINGUISHING FEATURES OF THE CLASS

• Supervises staff in order to ensure the accurate and efficient processing & maintaining the City’s accounts being paid out.
• Ensures subordinate customer service employees handle inquiries in a professional manner.
• Reviews records of outstanding accounts and supervises midlevel employees in maintaining City outgoing funds. Ensuring proper policies and procedures are maintained. Preventing delinquent accounts effecting the City’s credit rating.
• Contacts customers by telephone, email and/or in person to discuss payments if necessary.
• Coordinates Account Payable with subordinates.
• Supervises a number of mid level employees involved in accounts payable and works throughout the City, to ensure procedure and advise city-wide departments of any changes.
• Updates individual account information in the computer payable system to schedule payment arrangements with outside vendors/contractors and approved adjustments in a timely manner.
• Assists in the development and revision of credit and payable policies and procedures.
• Prepares reports regarding status of financial spending and activity in high areas.
• Acts as liaison with an outside collection agency, if needed.
• May be responsible for assisting in implementation of requisitions, vouchers, suppliers, procurement cards, travel and etc.; accounts payable software and new technology to improve revenue collection.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS

• Thorough knowledge of accounts payable and customer service practices.
• Thorough knowledge of the principles and practices of credit and accounts payable.
• Good knowledge of the principles and practices of supervision.
• Good knowledge of arithmetic computations including basic account keeping procedures.
• Ability to pay and follow accounts payable in a timely, efficient and effective manner.
• Ability to effectively plan and assign the work of subordinates.
• Ability to use tact and courtesy in dealing with customers.
• Ability to maintain Purchasing reqs., payment vouchers, suppliers, procurement cards and verifying travel processes are followed city wide.
• Ability to use computer spreadsheets and word processing equipment.
• Ability to communicate effectively, both orally and in writing.

MINIMUM QUALIFICATIONS

Promotion:

Three (3) years of permanent competitive class status as an Administrative Officer, Four (4) years of permanent competitive class as an Administrative Assistant.

Open Competitive:

A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an associate's degree in accounting or business administration or completion of sixty (60) semester credit hours which must include at least twelve (12) semester credit hours in accounting, and two (2) years of work experience, or its part time equivalent, in accounts receivable or collections work, one (1) year of which must have been in a supervisory capacity; or,
B. Four (4) years of work experience, or its part time equivalent, in accounts receivable or collections work, one (1) year of which must have been in a supervisory capacity.

The Affirmative Action Policy of the City of Syracuse is to provide equal employment opportunity for all individuals regardless of race, color, sex, religion, creed, age (18 and over), marital status, national origin, disability, veteran status, gender identity or gender expression, sexual or affectional preference or orientation, or any other classified group within the protected class. If you have a disability for which you wish special accommodation to be made, contact the Department of Personnel at City Hall, Rm 312 at 315-448-8780 or Personnel@syr.gov.

Job Types: Full-time, Contract

Pay: $48,629.00 - $61,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Syracuse, NY 13202: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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