Accounts Payable Clerk Job at Engage Technologies Corporation
Accounts Payable Clerk
Located at Engage Technologies in Brooklyn Park, MN
Summary/Objective
We are looking for an experienced Accounts Payable Clerk. This position is a temporary contract position that will last 12-14 weeks. This ideal candidate will work closely with the Controller, the Accounts Payable Clerk is directly responsible for most payable functions. Direct responsibilities include receiving, vouching and entering all accounts payable; performing weekly check runs; ensuring all internal/external controls and policies are adhered to; communicating closely with purchasing and receiving to resolve billing discrepancies; acting as backup to receptionist; and communicating with vendors regarding payment status or discrepancy resolution. Assisting with the annual financial audit.
We are looking for an experienced Accounts Payable Clerk. This position is a temporary contract position that will last 12-14 weeks. This ideal candidate will work closely with the Controller, the Accounts Payable Clerk is directly responsible for most payable functions. Direct responsibilities include receiving, vouching and entering all accounts payable; performing weekly check runs; ensuring all internal/external controls and policies are adhered to; communicating closely with purchasing and receiving to resolve billing discrepancies; acting as backup to receptionist; and communicating with vendors regarding payment status or discrepancy resolution. Assisting with the annual financial audit.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Receives vendor invoices via mail, email, online, and/or fax. Matches GRN invoices with associated GRN receiving. Appropriately codes service or non-inventory invoices to the correct vendor and general account number. Gets approvals where necessary. Verifies the invoice matches our PO. Verifies quantities received equal quantities invoiced. Enters all payables into Syspro, adding due dates.
- Performs weekly check runs. After the Controller makes the payment selections, runs a control total and creates batches for checks, ACH’s, and credit card payments. Forwards ACH’s to the Staff Accountant to process. Prints checks and forwards to CFO for signature. Contacts vendors to make credit card payments either via phone or online.
- Gets proper authorizations from managers before entering accounts payable. Makes sure all policies and procedures are being -followed.
- Works closely with purchasing and receiving to resolve billing issues due to price discrepancies, quantity discrepancies, address changes. or any other questions that may arise.
- Acts as backup to the Receptionist. May spend time at the front desk where she may perform receptionist duties. Or may perform backup duties from her own desk if only for a short time. - Communicates with vendors regarding payment status, discrepancy resolution, or any other questions or information requests that may arise.
- Assists with the annual financial audit. Prepares schedules and pulls backup as requested. Performs walk-throughs with the auditors.
Competencies
- Attention to detail
- Ability to manage large amounts of data
- High level of organization
- Good verbal and written communication skills
- Ability to work independently
Supervisory Responsibility: None
Required Education and Experience
Required Education and Experience
- High School Diploma or equivalent
- Associate Degree in Accounting is a plus
- Minimum one year of previous bookkeeping, accounting or financial experience preferred
Other Duties
As required or assigned. Please note this job description is not designed to be a fully comprehensive listing of duties, responsibilities or activities that are required for this job. Duties, responsibilities and activities may change at any time with or without notice.
As required or assigned. Please note this job description is not designed to be a fully comprehensive listing of duties, responsibilities or activities that are required for this job. Duties, responsibilities and activities may change at any time with or without notice.
WORKING CONDITIONS:
Use of skills requiring motor coordination with finger dexterity (e.g. assembly of small parts/components, machine operation, etc.) during most of a normal workday.
Required to exert physical effort in handling objects more than 30 pounds.
Required to wear safety equipment such as safety glasses, protective gloves and covered toe shoes when preparing samples.
Use of skills requiring motor coordination with finger dexterity (e.g. assembly of small parts/components, machine operation, etc.) during most of a normal workday.
Required to exert physical effort in handling objects more than 30 pounds.
Required to wear safety equipment such as safety glasses, protective gloves and covered toe shoes when preparing samples.
Job Type: Temporary Contract / Fulltime / Onsite
7041 Boone Ave N, Brooklyn Park, MN 55428
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