We’re Hiring a Purchasing and Accounts Payable Specialist, to join us at our Finance Department at 41 Montebello Rd. in Pueblo. Monday-Friday 8:00 AM – 5:00 PM

Voted - Best Place To Work in 2022 by the Best of Pueblo-Official Community Choice Awards!

Health Solutions is a premier wellness center focused on whole-person care. With over 400 employees in Southern Colorado, you would be joining a mighty team of support and administrative staff, clinicians, physicians, nurses, and others in our efforts to improve the health and wellbeing of our community.

What You’d Be Doing

As a member of the finance team, you will be auditing accounts working with vendors and staff to ensure that all charges and purchases are correct.

Under the supervision of the Controller, the Purchasing and Accounts Payable Specialist is responsible for the following:

• Develop, lead and execute purchasing strategies and activities
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Perform cost and scenario analysis and benchmarking to obtain optimum terms
• Assess, manage and mitigate risks in purchasing areas
• Seek and partner with reliable vendors and suppliers
• Determine quantity and timing of deliveries
• Monitor and forecast upcoming levels of demand
• Purchase office supplies, medical supplies, postage stamps, bus passes, furniture and other items for all departments as needed.
• Ensure that all company purchasing follows company policies with regard to establishing sales tax exemption and ordering in the most cost effective manner.
• Maintain postage machines and all break room supplies for suite 204.
• Lead the implementation of any new purchasing programs.
• Create and update as necessary all purchasing workflow documentation.
• Physical requirements include the following
• Must be able to remain in a stationary position at least 70% of the time.
• Occasionally lifts and carries items up to 15 pounds
• Requires working under stress in emergency situations
• Requires occasional driving
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

ACCOUNTS PAYABLE:

• Verify and review all invoices and additional supporting documentation for accuracy and proper approval.
• Review all documents, and supporting payments for improper inclusion of sales taxes and/or late charges and follow up, if needed, to have these reversed.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Work with vendors to settle any invoice discrepancies or payment disputes.
• Accurately and timely general ledger posting of all expenses to the correct company, program and account.
• Ensure that all expenses are properly accrued in the month incurred.
• Pay invoices on a weekly basis based on payment due dates, taking advantage of payment discounts wherever possible, and ensuring the payment amounts agree to supporting documentation.
• Process payments for obligations generated by payroll such as health club memberships, prepaid legal, United Way, etc.
• Set up new accounts with vendors as necessary and ensure all tax exemptions in place.
• Set up all new vendors in accounting system.
• At year-end, compile and submit all required 1099 data and reports.
• During audits, provide auditors with all accounts payable documentation and applicable supporting documentation.
• Complete all audit confirmation letters required for the annual audit.
• Review all purchase card transactions for accurate general ledger posting, verification of all tax exemptions and attachment of receipts. Follow up with p-card holders as appropriate for clarification and missing items.
• Ensure that all p-card transactions have been reviewed/coded by cardholders and approved by supervisors before month end deadlines.
• Proactively train all new p-card holders on the correct processes, including the importance of tax-exempt purchases, posting to correct programs and general ledger accounts and reconciling to attached receipts.
• Alternate with other finance staff to perform weekly cash balancing.
• Create and update all accounts payable workflow documentation as needed.
• Lead the implementation of any new payables and/or p-card programs.
• Protect the organization by keeping information confidential.
• Participate in educational opportunities to increase job knowledge.
• Other job related duties as assigned.

What You’ll Like About Us

• Competitive pay $53,000 - $56,000 (annual) determined by credentials and experience for this position
• Generous benefits package. For most positions, includes paid holidays, generous PTO, Subsidized YMCA membership, tuition reimbursement, retirement 403(b), and FSA
  • Insurance: Medical, Dental, and Vision, with low deductibles. Also, Wellness benefits program available.
  • EAP, Teladoc, LifeLock, Direct Path, Life and AD&D
  • Additional Insurance: FSA, Voluntary Life, Allstate Voluntary benefits, Pet Insurance
  • Childcare
  • Flexible schedule
• Employee recognition and celebrations
• Warm and friendly work environment in which staff respect and learn from one another
• Opportunities to serve our neighbors in Pueblo, Huerfano, and Las Animas counties

What We’re Looking For—The Must-Haves

• High school diploma
• Experience working with high volume of account payables for at least 5 years
• Purchasing management experience.
• Requires advanced Excel skillset and documented computer proficiency.

What We’d Like to See in You—The Nice-to-Haves

• General bookkeeping experience preferred.
• Bilingual/Spanish

Open until filled EOE M/F