Accounts Payable Specialist

With more than 125,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy – and each day we cherish the bonds we form with our patients.

Join our dynamic finance team!!

Boston IVF has a full time opening for an Accounts Payable Specialist, located in our Waltham Facility.

Responsibilities and Duties

• Review, research, resolve discrepancies and verify invoices for entry
• Match invoices with purchase orders and enter invoices into Quick Books and Bill.com
• Prepare and process monthly check requisitions
• Prepare, process, and print weekly batch of checks for payment of invoices
• Mail vendor checks after they are issued by the AP Supervisor and signed by an officer of BIVF
• Sort mail daily, separate invoices and patient payment checks
• Review and process expense reports
• File check stubs with invoice and documentation
• Process intercompany entries in Quick Books as needed
• Allocate monthly credit card charges and verify submitted backup
• Contact new vendors’ for and maintain existing vendors’ W-9 information
• Set up new vendors in Quick Books and Bill.com
• Assist with other duties as needed

Qualifications and Requirements

• Associates Degree required, Bachelor’s Degree in Accounting/Business preferred
• Minimum 5 years accounts payable
• Bill.com/Vendor Pay
• Quick books knowledge
• Healthcare/Medical Industry
• Knowledge of the principles and practices of accounting including terminology.
• Demonstrated proficiency with Microsoft Excel
• Detail oriented, strong organizational skills, ability to multitask and problem solve.
• Excellent interpersonal, verbal & written communication skills
• At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect.

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

COVID-19 considerations:

COVID, COVID Boosters, & Flu Vaccinations are a requirement of employment.

Education:

• Associate (Required)

Experience:

• Accounts payable: 5 years (Required)
• healthcare/Medical Industry: 1 year (Preferred)
• Microsoft Excel: 3 years (Preferred)
• QuickBooks: 3 years (Preferred)

Work Location: One location

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