Admin Assistant Job at Synergy Companies Central Valley Location
Synergy Companies is looking for an Administrative Assistant to join our team! You will be helping to pull permits, enter data from completed jobs into an online portal, contact customers to schedule the final inspections, and assist the Program Coordinators.
This is a full-time, in-office position.
The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications.
Administrative responsibilities:
- Answer the phone in a timely manner and direct calls to the correct offices/staff
- Data entry
- Manage both digital and hard copy filing system
- Schedule appointments with customers
- Work with other administrators on tasks as needed
Requirements:
- Customer Service
- Self-motivated
- Knowledge of working with computers/tablets
- Must be comfortable working with formulas in excel/google sheets
- Working knowledge of Google Suite applications (Gmail, calendar, drive, sheets)
- Title 24 or permit experience a big plus
- Bilingual (Spanish) REQUIRED
- 1-2 years experience as an administrative assistant, secretary, or receptionist preferred
- Strong organizational, communication, and time-management skills
- Proven ability to work in a fast-paced environment
- Positive, high-energy attitude
- Resourcefulness, creativity, and problem-solving skill set
- Familiarity with office equipment (i.e. printers, fax machines, projectors)
- Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
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