DEPARTMENT DESCRIPTION

This position reports directly to the Custodial Services Support Staff Manager and provides general administrative support for the Custodial department. Independently handles the oversite of the custodial email, scheduling, and coordination of department meetings, and first responder to incoming Custodial Customer concerns and needs. Responsible for the oversite and training of the department admins and responsibilities. Track data and/or log equipment, keys, repairs, inventories, fleet, and other transactions within the unit. Process purchasing requests and submit invoices for services rendered by the Custodial department.

JOB SUMMARY

Under the general supervision of Custodial Services Admin Supervisor, the Administrative Lead serves as the lead to the admin operation, and liaison to the operation managers and supervisors for all admin needs. Act as one of the secondary points of contact for the Custodial Services admin operation. Responsible for providing strategic and analytical assistance, making recommendations on custodial business processes to prevent, mitigate and respond to customer issues. Assist with development and implementation of internal operational policies, procedures, guidelines, and controls. This position maintains a high level of confidentiality and attention to detail and accuracy in all areas of responsibility, including but not limited to the handling of restricted and sensitive information in accordance with federal/state laws and University policies.

POSITION INFORMATION

PHYSICAL DEMANDS

• Bend, stoop, reach, and twist in order to complete job duties.
• Ascend and descend stairs/stairwells.
• Work in darkened areas and walk between buildings in the dark.
• Lift up to 50 lbs.

WORK ENVIRONMENT

• Position will participate in the Department of Motor Vehicles (DMV) Pull Notice System.
• Position may, at times, require employee to work with or be in areas
• where hazardous materials and/or infectious diseases are present. Restricted vacation during peak periods.
• Valid CA Driver’s License required.
• Will occasionally work an alternate work schedule and overtime to meet deadlines and operational needs.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

QUALIFICATIONS

Required:

Minimum Education/Experience

• Experience and/or training and leading administrative clerical staff, including budgetary and operational oversight and/or responsibilities
• Experience forecasting and strategic planning to analyze and compile custodial data and reports.

Minimum Knowledge, Skills, and Abilities (KSA)

• Independent judgment skills to determine the type of quantitative data needed for analyses and to develop recommendations based on the analysis.
• Strong writing and communication skills to prepare and present documents, reports, proposals for management and correspondence with various constituencies within campus and UC system.
• Administrative and analytical expertise to support Custodial Services business. Intermediate computer application skills. Experience using software applications such as Microsoft Windows, Word, and Excel.
• Project management skills to work effectively to achieve timely progress on multiple complex, meet deadlines, and maintain a high level of productivity.
• Leadership skills to implement new processes and improve the overall effectiveness of a team.

Preferred:

Preferred Education/Experience

• Bachelor’s degree in Business Administration, Accounting or other related field, or equivalent combination of education and experience.
• Experience in Custodial, Housekeeping, Janitorial and/or Facilities Management.

• Skills to solicit constructive input, develop consensus, provide accurate and timely feedback, resolve problems/conflicts, and build effective team environment.
• Skill to develop creative solutions to general problems attempt unfamiliar projects/assignments and respond with flexibility to requests for assistance.
• Knowledge of campus building locations helpful.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.