Administrative Assistant Job at Flatrock Inc
Job Duties:
1. Core Responsibilities
a. Coordinate staff schedules and trainings
b. Oversee Payroll and TSheets
c. Gather and distribute mail daily
d. Manage all incident reports for the home within 24 hours
i. Upload to FIN
e. Communicate regularly with the operations team
f. Complete admin move in process
g. Upload monthly floor documentation
h. Complete Terminated/Transfer form and send to appropriate team
i. Organize bills and receipts
j. Manage token funds, petty cash and resident funds
k. Emergency Procedure Binder
l. Log all emergency drills
m. E-scores updated annually and whenever there is a change in the resident roster
n. Update On-Site file on SharePoint
o. Attend companywide trainings
i. Daily Support Trainings
ii. Lead weekly Trainings
iii. Monthly all staff Trainings
p. Organize filing cabinets, office workspace, etc.
q. Work closely with Support Team to hold staff accountable for job responsibilities and duties and ensure they are following Flatrock ’s policies
r. Ensure all staff documents are sent to the operations team.
s. Trackers
t. Upload documents to SharePoint
2. Effective Teamwork & Communication
a. Maintain a positive, open relationship with all management
b. Utilize all communication tools including FIN
c. Maintain and advocate for all Flatrock residents’ rights
d. Complete any additional task as assigned by the Administrative Manager
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Flint, MI 48503: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 1 year (Required)
Work Location: One location
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