THE VACANCY:

THE EXAMINATION:
Exam Weight
Supplemental Questions: Qualifying
Witten/Oral Translation (English/Spanish): Qualifying where needed
Performance Examination: 5 minute typing at 55 net wpm and Computer Skills Test: Qualifying
Written Examination: 50%
Qualifications Appraisal Interview: 50%

REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Perform responsible and complex technical clerical work involving independent judgment involving frequent and responsible public contacts.

Serve as assistant to the assigned administrator; answer telephones and provide routine information and direct inquiries to the appropriate staff or office; make phone calls to request or provide information as directed; receive and screen visitors; greet students, staff and the public and provide assistance as appropriate.

Perform technical responsibilities related to an assigned function including compiling information from a variety of sources and preparing complex reports as required by the District, county, state or federal regulations; communicate with other agencies or departments to provide and obtain information; maintain IEP records and documents.

Prepare and type letters, memoranda, forms, records, reports, bulletins, handbooks, questionnaires, requisitions and documents; compose email correspondence independently.

Prepare and maintain a variety of logs, files and records; duplicate a variety of materials; receive and distribute mail.

Prepare, review and edit a variety of forms and materials, including MER, TAR, LEA Billing and Worker’s Compensation, for completeness, accuracy and compliance with established regulations and procedures. Generate invoices and collect program fees.

Generate, maintain, update and submit contracts for community partners, county and nonpublic agencies and schools; create and distribute related ISA documentation; conduct research and collect data for nonpublic schools, agencies and independent contractors; oversee and maintain the contract database.

Submit facilities use requests.

Perform clerical arrangements for home-to-school transportation of special education students.

Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns.

Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.

Maintain appointment and activity schedules and calendars including the master calendar; coordinate travel arrangements and hotel reservations as necessary; reserve facilities and equipment for meetings and other events as needed; arrange for substitute personnel, as required.

OTHER DUTIES:
Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment. Letter and report preparation techniques.
Telephone techniques and etiquette. Record-keeping and filing techniques.
Appropriate terminology of assigned function. Data management, storage and retrieval systems.
Correct English usage, grammar, spelling, punctuation and vocabulary.
District organization, operations, policies and objectives related to assigned function. Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills. Operation of a computer and assigned software.

ABILITY TO:
Perform responsible and complex technical clerical work involving independent judgment and requiring accuracy and speed.
Understand, interpret rules and written directions and apply to specific situations. Compose correspondence independently.
Establish and maintain cooperative and effective working relationships with others. Analyze situations accurately and adopt an effective course of action.
Meet schedules and time lines.
Perform duties effectively with many demands on time and constant interruptions. Plan and organize work.
Work confidentially with discretion.
Maintain records and prepare reports.
Communicate effectively both orally and in writing.
Type and input data at an acceptable rate of speed.
Learn to operate new software applications.
Make arithmetic calculations quickly and accurately.
Understand and follow oral and written directions.
Operate a variety of office equipment such as a computer and assigned software.

WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer and standard office equipment. Sitting or standing for extended periods of time.
Hearing and speaking to exchange information on the telephone or in person. Seeing to assure complete and accurate reports and letters.
Reaching overhead above the shoulders and horizontally to maintain and retrieve files.

Personnel Commission January 2023
Ewing Consulting, Inc. August 2016

VACATION – HOLIDAYS - ILLNESS

Employees accumulate twelve (12) days of vacation during the first year of employment, increasing up to twenty-two (22) days beginning the 18th year of service, prorated for part-time, 9, 10, and 11 month assignments. The number of paid holidays per year varies from twelve (12) to fourteen (14) days depending on the work calendar. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for part-time, 9, 10, and 11 month employees.

RETIREMENT

All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. If an employee in the classified service works less than four (4) hours per day they are members of an Alternate Retirement System (PARS) and do not contribute to Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.

HEALTH & WELFARE

The District offers a comprehensive health benefits program for employees who work twenty (20) hours or more per week. This includes medical, vision, dental insurance plans and life insurance for employees. For full-time employees the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. For part-time employees plans are available on a prorated basis. Dependent coverage is available.

PROFESSIONAL GROWTH

The District encourages employees to pursue professional growth. Professional growth points shall be earned by employee participation while in non-paid status in activities which are employment related. Professional growth points are awarded annually and accumulate at $20 per approved Professional Growth Point and/or tuition and textbook reimbursement up to $500 is also available - limited to one per year.