The Administrative Assistant will perform a wide range of confidential, administrative and office support activities for the Director and/or members of the management team (supervisors, program administrators) to facilitate the efficient operation of the organization.

• Liaison to Information Technology team, troubleshoot and gather information
• Writing, preparing and distributing routine correspondence and other office documentation as requested by the Director
• Liaison to Marketing Department, request website updates, business cards, marketing materials, and family donations.
• Liaison to facilities Department, creating work orders for furniture purchases or repairs, hanging heavy items to the walls, renovations, physical labor assistance with file retention in the basement
• Overseeing office systems (computers, copiers, fax, telephones, postage, etc.) operations
• Overseeing physical “Housekeeping” operations (janitorial, alarms, fire drills, property manager liaison, supplies, etc.)
• Overseeing record retention, including purging of archived files
• Assist supervisors by creating and maintaining databases for targeted subsidies
• Assist in the maintenance of all in house databases
• Designing, layout and preparation of outreach materials, in-house materials, training materials and newsletters including graphics design including interfacing with printers, contractors, etc.
• Monthly collection and reporting of statistics for all CCR&R programs
• Training of all employees on office systems and procedures
• Interacting with other government agencies, community agencies, etc. for fund raising events, public information and events.

Education:

Associate's Degree Required; Bachelor's Degree preferred

Work Experience Requirement:

Minimum of 3 years’ office support or clerical experience. Data entry experience and knowledge of databases. Knowledge of computers and Microsoft programs required. Prior administrative office experience. Proficient in Microsoft office applications (Word, Excel, Power Point, etc.)

Must have a car and valid driver’s license

The Children’s Home Society is an Equal Opportunity/Affirmative Action Employer M/F/D/V. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $21.98 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan

Schedule:

• Monday to Friday

COVID-19 considerations:
All CDC, New Jersey State, and The Children's Home Society of New Jersey policies and procedures are followed.

Experience:

• Office support or clerical: 3 years (Preferred)
• Word, Excel, Outlook, PowerPoint: 1 year (Preferred)

Work Location: In person

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