Administrative Assistant Job at US Cotton
MAJOR RESPONSIBILITY
Provides effective and efficient administrative services to CEO, Plant Manager, Assistant Plant Manager, Quality Manager, HR Manager and Maintenance Manager.
SPECIFIC RESPONSIBILITIES
Order office supplies
Receive and stock supply orders
Prepare expense reports
Monitor front desk for visitors
Distribute mail
Answer phones
Maintain and pay bills for postage meter, alarm, Chamber, newspaper
Prepare holiday schedule for following year
Prepare 24/7 crew calendar for RR/CLE/BEL
Purchase Thanksgiving gift cards
Update business licenses
Order calendars
Maintain phone lists
Assistant Quality Manager with audit report templates, etc.
Maintain plant petty cash
Prepare and send UPS packages
Maintain spreadsheet for paper and freight invoices
Prepare previous year's documents for archive
Setup and receive PO's for office, production and maintenance
Prepare and email Supply stick inventory spreadsheet
Create dispo for weekly production for Supply RR and CLE
Create truck shipment POs
Prepare analysis sheets for lab tests
Maintain production bend log
Code invoices for HR
Maintain and submit weekly temporary labor numbers
Other administrative tasks as directed
Other duties as assigned
RELATIONSHIPS
Internal: Department heads, managers, supervisors, hourly, and salaried employees.
External: Written, telephone and personal contacts with various outside organizations.
MANPOWER SPECIFICATION
Indicate qualifications necessary for an individual to fully satisfy position.
EDUCATION
Two year's college or the equivalent.
EXPERIENCE
Four year's minimum administrative experience in business environment.
SKILL
Typing, statistical and must have strong communication skills, both orally and written. Ability to relate to all levels of the internal organization as well as outside contacts.
SPECIALIZED KNOWLEDGE
Familiarization with Word Processing and MS Office including the Internet. General business and personnel functions.
OTHER
Ability to manage responsibilities with minimum supervision
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.