Administrative Assistant Job at Westlake Village Inn
Opportunity: Spa Administrative Assistant
Join our team! The Westlake Inn is currently looking for a full-time Spa Administrative Assistant who shares our passion for excellence and is enthusiastic about creating the ultimate service experience for our guests. The Administrative Assistant performs, coordinates and oversees technical and office administrative duties in support of the Spa Director and management team.
Schedule: Wednesday - Sunday.
General Responsibilities:
- Assisting with all aspects of administrative management, directory maintenance, logistics, equipment, and storage.
- Managing inventory of spa retail and professional products and supplies, sourcing for suppliers (vendors), ordering and submitting invoices to finance.
- Politely and professionally converse with clients and respond to all inquiries.
- Scheduling and coordinating meetings, interviews, events and other similar activities.
- Prepares agendas, notices, minutes and resolutions for meetings that the Spa Director attends or organizes.
- Generate memos, emails and reports when appropriate.
- Complete additional duties as assigned by the Spa Director.
Experience:
- High School diploma or equivalent preferred.
- Hospitality experience required.
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
- Proficient in booking systems and POS.
- Spa/wellness experience preferred.
- Ability to work weekends required.
- Some holidays and evenings required.
- Proficient in data entry.
- Retail experience preferred.
Job Types: Full-time, Part-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Holidays
- Weekend availability
Ability to commute/relocate:
- Westlake Village, CA 91361: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 1 year (Required)
- Administrative: 2 years (Required)
Work Location: One location
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