ADMINISTRATIVE ASSISTANT I/II

This recruitment is open until the position is filled.

First review of applications will occur on January 5, 2023.

Hourly Salary Range:

Administrative Assistant I: $16.32 - $21.87

Administrative Assistant II: $19.40 - $26.00

This position is part of a flexible classification. Qualified candidates may be hired at either level based on their experience, education and training as determined by the hiring authority.

The City of Tempe offers a comprehensive benefits package including:

• Pay Increases occur in July
• 12 Paid Holidays, 1 Personal Day, 8 hours Winter Holiday Leave
• Vacation Accrual; starts at 9.33 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical, Dental and Vision Benefits
• Wellness Program Discount on health premiums
• Medical Reimbursement Program; $53/month
• Tuition Reimbursement; $6,000/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.17% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457, 401K, and Employer contribution

To view the employee benefit summary, please visit:

Employee Benefit Summary

Department / Division:

Police / Traffic

Job Type:

Full-Time Regular

This position is classified as safety sensitive.

Schedule:

8:00 a.m. – 5:00 p.m. Monday through Friday; 9/80 flex schedule may be available.

Job Number:

RC#901734

DESCRIPTION

This Administrative Assistant position will perform a variety of general clerical to administrative support duties for the Fire Prevention division of the Tempe Fire Medical Rescue Department and provide information and assistance to the public.

Duties include, but are not limited to the following:

• Compose and proofread a variety of documents including general correspondence, agendas, reports, memos and statistical charts from rough draft, recordings, forms, copy, notes, or verbal instruction. May sign and distribute form letters.
• Perform a variety of routine clerical work including filing, billing, invoicing, verifying and recording information on records.
• Act as a receptionist; answer the telephone, respond to general in-box emails and wait on the general public, providing routine and general information on departmental and City policies and procedures as required; refer telephone calls and emails to appropriate department personnel.
• Compile data for statistical and financial reports; maintain a variety of statistical records; check and tabulate basic statistical data; prepare simple statistical reports.

MINIMUM QUALIFICATIONS

Work Experience:

Administrative Assistant I:
Requires six (6) months of general clerical experience including public contact.

Administrative Assistant II:
Requires two (2) years of clerical or secretarial experience including public contact.

Candidates must have the minimum amount of work experience. Years of experience are based upon a full-time work schedule (2,080 hours per year). The sum of an applicant’s full-time and/or part-time qualifying work experience must meet or exceed the stated minimum qualification. Education will not substitute for the required work experience; however, related unpaid and/or volunteer work experience may be used as qualifying work experience.

Education:

Administrative Assistant I:
Requires the equivalent to the completion of the twelfth grade. Additional specialized clerical training is preferred.

Administrative Assistant II:
Requires the equivalent to completion of the twelfth grade supplemented by specialized administrative course work in general office and business practices. An associate degree is preferred.

The term “equivalent” means that directly related work experience exceeding the required work experience will substitute in equal time increments for college-level education, for example: one year of additional directly related work experience will substitute for one year of college education (30 credit hours).

ADDITIONAL REQUIREMENTS

Applicants considered for this job classification must pass the following:

• Post offer/pre-employment drug screen. Employees in safety-sensitive job classifications are prohibited from all marijuana usage whether medical or recreational
• Police background check
• Polygraph examination

ESSENTIAL FUNCTIONS

For a complete list of job descriptions for the City of Tempe go to:

Job Descriptions | City of Tempe, AZ

This position is FLSA Non-Exempt – eligible for overtime compensation and/or compensatory time.

Employees in this position are represented by the United Arizona Employees Association (UAEA).

EQUAL EMPLOYMENT OPPORTUNITY: The City of Tempe is an Equal Opportunity / Reasonable Accommodation employer. The City does not discriminate on the basis of race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status. Pursuant to the Americans with Disabilities Act, the City will make a reasonable accommodation(s) during the recruitment & selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources at 480-350-8276. Requests should be made as early as possible to allow time to arrange the accommodation.