Administrative Project Specialist, Office of Research, USC Viterbi School of Engineering Job at USC
The Office of Research in the USC Viterbi School of Engineering seeks to recruit an Administrative Project Specialist. Reporting to Senior Operations Director, the Administrative Project Specialist will provide administrative and project support across the Office of Research, and also manage calendars, events, and activities for the unit.
The ideal applicant is a collegial, adaptable professional that is dedicated to efficient, consistent customer service and will be well-prepared to deliver the following:
- Supporting all pilot projects across the Office of Research, which may include tracking milestones, deliverables, and communication with management and stakeholders;
- Managing the calendar of the Vice Dean for Research and the Senior Operations Director, as well as the calendar of activities and recurring deadlines;
- Planning and coordinating meetings and events - including large, complex training meetings - taking minutes, and prepare written reports;
- Developing and editing PowerPoint presentations and other Department communications including memos and newsletters;
- Updating and maintaining the Office of Research website;
- Helping to foster a collaborative and positive relationship-building dynamic with both internal staff as well as external parties;
- Performing other related duties as assigned or requested.
Excellent writing, communication and computer skills are required, as is the ability to work well with different groups, including faculty and staff. Other important qualifications include superior attention to detail and the ability to multi-task effectively, as well as dealing with confidential information with complete discretion. Experience in providing superior customer service and excellent organizational skills are prized. Professional experience in a research environment also a plus.
The Administrative Project Specialist is expected to model both USC values and a culture of service and support. The Viterbi School is committed to increasing the diversity of its faculty and staff and welcomes applications from women, persons from underrepresented minority populations, veterans, and individuals with disabilities.
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