OVERALL PURPOSE OF JOB:

The Administrator oversees and supervises daily administrative processes & staff within the practice. Contributing to business improvement plans, and monitoring day to day business management, along with long term business projections and budgeting.

This person is tasked with maintaining all accounting functions, including accounts payable, general ledger, accounts receivable, employee payroll, cash disbursements, and financial statements.

PRIMARY RESPONSIBILITIES:

• Develops a culture that emphasizes collaboration, accountability and performance with a shared vision for the future.
• Directs and implements the clinic's mission and strategic plan to achieve its strategic and financial goals.
• Assist with business planning, improvement, and expansion projects.
• Monitor practice’s budget & prepare accurate financial reports.
• Prepares monthly journal entries and enters into general ledger system
• Processes company’s month-end closing using accounting software
• Ensures timely payment of current liabilities to creditors, proper recording and control of cash receipts, employee payroll and recording of fixed assets
• Reviews and approves all invoices selected for payment and related cash disbursements
• Monitors and manages cash flow
• Completes bank account reconciliations
• Coordinates payroll processing, reviews all payroll checks and related management reports

• Keep abreast of any regulations impacting the practice.
• Directs financial accounting functions to ensure accurate recording and reporting of clinic financial information.
• Assists auditors with interim and year-end audits.

• Develops and updates organizational design, management, and processes for maximum productivity, efficiency and cost effectiveness.

• Provides visible and approachable leadership enhancing working relationships among the staff and physicians.
• Continually monitors operations, programs, physical properties. Initiates appropriate changes.
• Identifies opportunities to enhance market share and financial position through development of partnerships, affiliations, and growth strategies.
• Mentors staff and provides opportunities for professional growth and development.
• Represents the clinic in its relationships with other health organizations, government agencies, and third-party payers.
• Serves as liaison and channel of communication between the board and its committees, the medical and administrative staffs.

KNOWLEDGE AND SKILLS:

• Ability to effectively manage others and to establish/maintain effective working relationships with staff, management, and the public
• * Knowledge and a thorough understanding of the health care environment.

*

• Specific knowledge of finance, marketing, operations, human resource management, and public relations in health care.
• Knowledge of business concepts and financial drivers of a medical group.
• Ability to analyze financial data, prepare financial statements and related reports
• Ability to exercise initiative, judgment, and discretion to achieve organizational objectives
• Strong decision-making, problem-solving skills, and communication skills
• Ability to access, input, retrieve information from computer
• Ability to work independently & as in a team setting.
• Ability to identify trends and motivate workforce toward changes.
• Ability to identify opportunities for improvement.
• Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software.EDUCATION, QUALIFICATIONS, SPECIAL TRAINING:

• Bachelors degree in Business, Finance/Accounting, or other related field
• Masters degree preferred
• Medical practice management certification such as CMPE or CPPM preferred

EXPERIENCE:

• Five years of supervisory experience, with increasing responsibilities and multiple direct reports.
• Two years financial management experience, including understanding of health care industry accounting

Job Type: Full-time

Pay: $85,000.00 - $115,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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