Assessor Clerk-Recorder Assistant I/II Job at Yolo County, CA
Description
The County of Yolo is recruiting to fill one regular, full-time position in the class of Assessor Clerk-Recorder Assistant I at the Assessor/Clerk-Recorder/Elections Office (ACE). The selected candidate will be assigned to the Assessor branch. However, the eligible list established as a result of this recruitment will also be utilized to fill future vacancies in both the Clerk-Recorder and Assessor branches. The ideal candidate should be a strong listener and a problem solver. We are seeking a highly motived individual with a strong work ethic that is reliable, goal-oriented and has the ability to multi-task. This individual should be a team player and have strong interpersonal skills. Bilingual skills are preferred.
The salary range for the Assessor Clerk-Recorder Assistant I and II classification levels are as follows:
Assessor Clerk-Recorder Assistant I: $42,203 - $51,314 Annually
Assessor Clerk-Recorder Assistant II: $46,426 - $56,430 Annually
Under close supervision, provides assistance to the public in the Assessor or Clerk-Recorder Office by accepting, reviewing and issuing documents for legal sufficiency; requests and researches official documents and provides copies; indexes, verifies and prepares documents for archival storage; and determines appropriate fees.
DISTINGUISHING CHARACTERISTICS
The Assessor Clerk-Recorder Assistant I is the entry level in this class series. This class is distinguished from the Assessor Clerk-Recorder Assistant II by the performance of more routine tasks that are more structured and repetitive. Incumbents at this level are given detailed instructions and are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. As requisite skills and knowledge are developed, incumbents are expected to perform increasingly responsible and difficult assignments.
Incumbents receive technical and functional supervision from an Assessor Clerk-Recorder Supervisor or other higher level personnel while learning job tasks. This class is distinguished from the Assessor Clerk-Recorder Specialist I/II in that this class does not require a specialized skillset.
This recruitment is open on a continuous basis until the position is filled. Interested applicants should submit an online County of Yolo employment application and responses to supplemental questions by the application deadline. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.
Essential Functions
Duties may include, but are not limited to, the following:
- Provides exceptional service to internal and external customers both over the counter and on the phone to ensure the delivery of timely and responsive assistance; greets customers at the front counter; researches and resolves difficult customer services issues by applying rules, regulations, policies and procedures to meet customer's needs.
- Provides assistance on public area computers to assist in searches of various documents.
- Assists the public by explaining, receiving and/or helping to complete various forms.
- Processes, sorts and distributes incoming and outgoing mail.
- Cashiers appropriate fees for services provided and issues receipts..
- Enters and updates data/information manually or in a computer system; verifies information and makes corrections to ensure accurate records; retrieves various documents, records and data in order to provide information to customers.
For positions assigned to the Assessor Office:
- Assists in the preparation and maintenance of the assessment roll and property records.
- Examines property statements, forms, records and other assessment material for accuracy and conformance with established procedures.
- Receives, reviews and sorts transfer documents; retrieves files and checks validity of events; compares data for accuracy.
- Provides customers with applicable forms for filing or property documentation.
- Performs research to determine property ownership and discover new businesses.
- Performs related duties as assigned.
For positions assigned to the Clerk-Recorder Office:
- Prepares and processes requests for vital records; issues certified copes of official and vital records.
- Reviews microfilm for legibility and completeness; mails out recorded official records.
- Reviews and files oaths for notary publics.
- Reviews, issues and files Fictitious Business Name statements, Department of Fish and Game filings, Power of Attorney forms; registers process servers, Professional Photocopiers, Legal Document Assistants and Unlawful Document Assistant applications; and issues appropriate identification cards.
- Reviews and receives Conflict of Interest Statements.
- Reviews marriage license applications; issues marriage licenses; may perform marriage ceremonies as a deputy civil marriage commissioner.
- Performs related duties as assigned.
Employment Standards
Education: Equivalent to graduation from high school or possession of a valid G.E.D. certificate.
Experience: One year of general clerical experience, including providing customer service to the public.
Knowledge of:
- Basic accounting principles in the collection, receipt and deposit of money and fees
- Basic data entry, analysis and retrieval functions of a personal computer
- Principles and techniques of effective communication
- Record keeping principles and practices
- English usage, spelling, grammar, and punctuation
- Customer service techniques including, but not limited to, courtesy, patience and understanding
- Modern office methods, equipment and procedures including, but not limited to, reproduction and imaging systems
- Operations and automated applications of electronic information equipment and systems
- Distinguish among legal documents
- Perform detailed and accurate review of official and vital documents
- Review and interpret operating procedures and regulations
- Communicate effectively with those contacted during the course of work.
- Monitor basic financial accounts
- Understand, explain and apply legal regulations and procedures; read and interpret laws applicable to the office
- Operate standard office machines and equipment including personal computers, optical scanners, microfilm, and other copying equipment
- Establish, build and maintain effective and cooperative working relationships with those contacted in the course of work
Application & Selection Process
It is highly recommended that you print this job bulletin for future reference.
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit a completed supplemental questionnaire for this position. Incomplete applications will be disqualified.
Additional documents may be submitted to the Yolo County Human Resources Department in any one or more of the following ways:
Selection Process
The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.
Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.
Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.
Equal Employment Opportunity
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit a completed supplemental questionnaire for this position. Incomplete applications will be disqualified.
Additional documents may be submitted to the Yolo County Human Resources Department in any one or more of the following ways:
- As an attachment to the online application
- By e-mail to jobs@yolocounty.org
- By fax to (530) 666-8049
- By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Selection Process
The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.
- Screen for Minimum Qualifications
- Screening for Best Qualified
- Department Selection Interviews
- Background Investigation
- Conditional Job Offer, pending:
- Medical Examination (Drug & Alcohol Screening)
- Proof of COVID Vaccination or Exemption
Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.
Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.
Equal Employment Opportunity
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
Yolo County, a place where YOU belong!
The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.
Come join us! This is where YOU belong.
RETIREMENT
Were you hired into a CalPERS or other public agency reciprocal system for the first time on or before January 1, 2013? If so, you most likely have "Classic" member status. Classic members of CalPERS (or CalPERS reciprocal) agencies who come to work for Yolo County will remain Classic members!
"Classic" member CalPERS retirement formulas are:
Misc: 2.5% at 55
Safety: 3.0% at 55
Deputy Sheriff Safety: 3.0% at 50
"New" member CalPERS retirement formulas (for employees hired into a CalPERS agency for the first time after January 1, 2013) are:
Misc: 2% @ 62
Safety: 2.7% @ 57
BENEFITS
The County of Yolo offers a generous benefits package including:
Benefits for County positions are specific to the bargaining unit of the position. The Salary Resolution identifies the bargaining unit for each County classification.
Once you've identified the bargaining unit, you can look up the benefits for a particular position by going to our Benefits Summaries by Bargaining Unit page on our website
The County of Yolo offers a generous benefits package including:
- Health, Dental, and Vision Insurance
- CalPERS Retirement
- Deferred Compensation Plans
- Flexible Spending Accounts
- Employee Assistance Program
- Vacation, Sick, and Administrative Leave
- Holidays & Floating Holidays
- Disability Plans
- Social Security & Medicare
Benefits for County positions are specific to the bargaining unit of the position. The Salary Resolution identifies the bargaining unit for each County classification.
Once you've identified the bargaining unit, you can look up the benefits for a particular position by going to our Benefits Summaries by Bargaining Unit page on our website
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.