Class Summary

Under administrative direction of the City Manager, performs complex work in assisting the City Manager in the general operation and management of the City government. Plans, organizes, integrates, directs and coordinates activities; plays a central role in developing and providing direction to staff related to implementation of City policy, City Council strategic goals and priority programs of the City; provides assistance to the City Manager with work of great complexity and sensitivity. Acts as an executive and is assigned responsibility for departments and specific functional areas; provides policy guidance and fosters cooperative working relationships with civic groups, inter- governmental agencies and City staff; acts as the City Manager on a delegated basis.

Representative Duties

The following typical tasks and responsibilities are representative of this class. They are descriptive, not limiting.

Essential Duties:

• Plans, organizes, controls, coordinates, and directs the work and results of specified functional areas and units;
• Develops and directs the implementation of goals, objectives, policies, procedures and work standards for assigned functions;
• Coordinates complex projects between departments on behalf of the City Manager;
• Works closely with the City Council, City departments, and citizen groups in developing programs and implementing projects to solve problems related to areas of assignment;
• Represents the City and works closely with citizen boards and commissions and public and private officials to provide technical assistance, directly or through subordinate staff;
• Develops specific proposals and plans for action on current and future City needs;
• Makes interpretations of City regulations and various ordinances, codes and applicable laws to ensure compliance;
• Coordinates the preparation of a wide variety of reports or presentations for the City Council, City management, or outside agencies;
• Directs the selection, supervision and performance evaluation of personnel;
• Provides administrative oversight in one or more of the assigned program areas; annual budget preparation, labor negotiations with bargaining units, administrative oversight and direction to Department Directors
• Directs the selection, supervision and performance evaluation of personnel;
• Serve as interim department head or oversees other complex operations during transition periods;
• Acts as the City Manager on a delegated basis.

Minimum Qualifications

• Management and public administration principles and methods, program and budget development, organizational design and development, employee supervision and labor relations;
• Principles, practices and program areas related to the organizational and service areas managed;
• Applicable legal guidelines and standards affecting the administration of delegated program areas;
• Municipal finance as it relates to program and service administration;
• Principles and practices of contract administration and evaluation;
• Social, political and environmental issues influencing program development and administration;
• Related computer applications.

Ability to:

• Plan, organize, administer, and direct a variety of complex City services and programs;
• Select, motivate, and evaluate staff;
• Develop and implement goals, objectives, policies, procedures, work standards and internal controls;
• Present proposals and recommendations clearly, logically and persuasively in public meetings;
• Analyze complex technical administrative problems, evaluate alternative solutions and adopt effective courses of action;
• Prepare clear and concise reports, correspondence and other written materials;
• Establish and maintain cooperative working relationships with the public, boards and commissions, and City staff;
• Exercise sound, independent judgment within general guidelines from the City Manager;
• Collaborate, build consensus and resolve conflicts;
• Exhibit tact and diplomacy, being fair and impartial;
• Generate trust and credibility

Training and Experience:

• A Bachelor’s degree from an accredited college or university in Business or Public Administration or related field; AND
• Five years of progressively responsible governmental management providing familiarity with a wide range of municipal services and including supervisory
  experience in areas and functions which will have provided the requisite program and organizational process knowledge base; OR
• An equivalent combination of training, certification and experience may be substituted for the above requirements.
• Master’s degree in Business or Public Administration or related field or ICMA Credentialed Manager preferred.

Licenses, Certificates, or Special Requirements:

• Valid California Class “C” driver’s license.
• Must be able to pass a background check.

Physical Conditions or Special Working Conditions:

• Standard office environment and working conditions with some travel to different sites;
• Incumbents may be required to work extended hours including evenings and weekends.

Distinguishing Characteristics

In addition to assisting the City Manager in varied administrative and programmatic areas, this class has executive level responsibility for policy development, system planning, fiscal management, department oversight and general administration. The emphasis is upon the overall administrative skill of the incumbent. This position reports to the City Manager and is distinguished from that position in that the latter functions as the Chief Administrative Officer and has overall management and administrative responsibility for directing citywide activities.

Full Summary of Benefits by Bargaining Unit:

• Blue & White Miscellaneous Unit
• Fire Safety Unit
• Police Safety Unit
• General Supervisory & Management Unit (coming soon)

VACATION: Accrual rate is determined by bargaining unit.
1-4 years of service: 10 days per year.
5-13 years of service: 15 days per year.
14+ years of service: 20 days per year.

VACATION - FIRE SAFETY SHIFT PERSONNEL ONLY:
1-4 years of service: 4.68 (24-hr. duty shifts)
5-15 years of service: 7.02 (24-hr. duty shifts)
16+ years of service: 9.36 (24-hr. duty shifts)

HOLIDAYS: 13 paid holidays per year.

SICK LEAVE: Earned at the rate of one working day per month of service to a maximum of 120 days; portions therafter may be convertible.

ADMINISTRATIVE LEAVE: 10 days per year for General Supervisory and Management employees.

INSURANCE: The City and the employee share contributions for premiums for health insurance coverage. The City provides life insurance benefits based on bargaining unit. Visit the City's Employee Benefit website for detailed information (rates and plan information).

RETIREMENT: Benefits are provided by the City's participation in the Public Employee's Retirement System (PERS). 2% @ 62 for new hire Miscellaneous and 2.7% @ 57 for Safety (Fire & Police). Visit the City's Retirement website for additional information.