Associate Dean Job at University of Notre Dame
Executive Assistant to the Dean
University of Notre Dame
University of Notre Dame
The University of Notre Dame (ND.jobs) is accepting applications for a Executive Assistant to the Dean.
Applications will be accepted until 5/30/2023.
Do you enjoy helping others? Do you have a servant heart? Does working in a team environment excite you? Come join a great team of caring, hardworking and compassionate administrative assistants in the Mendoza College of Business!
The executive assistant to the dean provides executive-level support to the dean of the Mendoza College of Business. This includes managing daily administration to ensure efficient, effective operations; coordinating projects and special events related to donors and current and prospective faculty, staff, and students; and other administrative responsibilities in support of the Dean and the college.
Detailed responsibilities include:
Administrative
- Manages daily administration for the dean, acting as the first point of contact with donors, faculty candidates, etc.
- Manages the dean's calendar to ensure effective use of time and efficient operations
- Assists in arranging the dean's travel, and processes reimbursements
- Coordinates meetings, drafts agendas, and disseminates minutes
- Requests supplies, materials, food, and technology to facilitate meetings and operations, including dean's socials, football season events, holidays, etc.
Project Management & Special Events
- Manages projects, coordinates logistics and executes special events for the dean's office
- Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally
- Collaborates with college staff members on faculty matters including annual meetings, hiring, orientation, and the appointment and reappointment process; as well as activities and correspondence with alumni, current donors, and potential donors; and Business Advisory Council activities and meetings
Dean's Office Management
- Manages administrative operations for the dean's suite including ordering and organizing of office supplies and refreshments, mail and shipping, reservation requests for the boardroom and dean's golf cart, maintenance for the dean's golf cart, as well as overseeing the dean's office Access Database.
- Responsible for hiring and managing the dean's office student assistants
- Oversees and delegates responsibilities to students for maintaining common areas including the reception area, boardroom, copy room, and kitchen
- Provides backup support to the front reception desk
- Assists as needed with setup and clean-up and basic technical support for meetings held in the dean's boardroom
Communication
- Works closely with the senior leadership team to support the mission and vision of the dean, college, and university.
- Helps with correspondence for and often responds on behalf of the Dean to a broad range of constituencies relating to inquiries
- Works closely with the director of communication on executive-level communications and forwards situations and issues presented by staff, faculty and external constituents to appropriate area for resolution
The Executive Assistant will also act as a member of the dean's office and administrative support teams. This includes but is not limited to participating in team meetings and involvement in shared goals and objectives in order to support the mission of the team and special projects as assigned to support the mission and vision of the college.
What makes Mendoza College of Business special?
At the Mendoza College of Business, diversity, equity and inclusion are foundational to our imperative to Grow the Good in Business: to educate business leaders who focus on contributing to everyone in society, cooperating in solidarity, and creating a culture where we succeed and grow together. In addition, we embrace the University's core values of Accountability, Integrity, Teamwork, Leadership in Excellence & Leadership in Mission
Mendoza College of Business Commitments to a Diverse and Inclusive Culture
- To treat every person with dignity and respect
- To value our cultural differences
- To harness the strength of our diversity
- To commit ourselves to the mission of equality for all
- To be diligent in our efforts to listen, learn, and grow with one another
Minimum Qualifications:
- 7 or more years of experience
- Associates Degree or up to 3 years of college or technical school.
- Ability to adhere to a high level of confidentiality
- Positive and energetic attitude, committed to representing the Deans Office in a professional manner
- Ability to develop relationships with internal and external stakeholders
- Strong attention to detail and prioritization
- Willingness to make recommendations for process improvements
Preferred Qualifications:
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S231020. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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