CUNY Administrative Assistant, Level 1 - Performing and Creative Arts (Provisional)

Job ID

26803

Location

College of Staten Island

Full/Part Time

Full-Time

Regular/Temporary

Regular

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GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

OPEN TO CURRENT ELIGIBLE CUNY ADMINISTRATIVE ASSISTANTS AND CUNY OFFICE ASSISTANTS (LEVELS 3 & 4) ONLY

Reporting to the department chair, in addition to the template description, the CUNY Admin. Assistant:

• Assists the Chair with all aspects of the department’s management adhering to strict deadlines. Maintains the Chairperson’s calendar, schedule meetings and facilitate routine and special events.
• Maintains up to date files for all meetings and events in the department and in the college community, including computer and paper files as well as department databases. Assists with arrangements for special events (e.g., conferences, reservations of rooms, catering services, informing the relevant departments/units, etc.)
• Assists students with questions & inquiries and provides administrative and clerical support to Faculty members as needed including but not limited to set up and maintain up-to-date files on evaluations, accomplishments, and promotional materials.
• Prepares Personnel Action Forms (PAF’s) for faculty and staff.
• Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers; prepare routine reports, including drafts, using information received from various sources. Processes purchase orders and supply orders; maintain inventory of supplies in archibus, CUNY-buy, OTPS, and e-procurement requests and verifies deliveries.
• Provides receptionist services; sets up appointments; keeps calendars; refer students, faculty, other CUNY employees, and general public to proper areas or persons.
• Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

OTHER QUALIFICATIONS

Preferred qualifications include:

• Excellent Computer Skills (Microsoft Word, Excel, Outlook and CUNYfirst)
• Excellent interpersonal skills.

COMPENSATION

$49,155

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

To apply, please visit http://cuny.jobs/ and enter the Job ID# in the “What” section field. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information) as one file.

**Until further notice, this is a hybrid position, eligible to work remotely and work in the office.

CLOSING DATE

June 7, 2023

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.