Job Summary

Supports, and is responsible for incorporating into job performance, the Frederick Regional Health System (FRHS) mission, vision, core values and customer service philosophy and adheres to the FRHS Compliance Program, including following all regulatory requirements and the FRHS Standards of Behavior.
Receiving direction from the Public Safety Director and Emergency Preparedness Coordinator, the incumbent is responsible for the coordination and implementation of emergency preparedness standards to facilitate a safe environment for patients, staff and visitors. Assists with coordination of education and exercises within the organization to ensure an organized response during a disaster. Responsibilities include the integration of safety and other relevant regulations, and 24/7 oversight of the incident and event response.

Example of Essential Functions:

• Establish and carry out all emergency preparedness standards for offsite locations within the system. This includes:

o conduct hazard vulnerability analysis (HVA)/risk analysis at a minimum to meet regulatory compliance to determine the facility’s risk for natural, technological and human-caused,
o establish Emergency Response Education tools and materials, ensure all staff have access to emergency training at off site locations,
o and coordinate emergency plans and procedures for disasters identified in the HVA.

• Coordinate with Emergency Preparedness Coordinator in the creation, development, education, training, and implementation of disaster plans and policies that are in alignment with state and other regulatory agencies.
• Assist the Emergency Preparedness Coordinator in the activation of the facilities Emergency Operations Plan (EOP) and hospital command center.
• Develop and maintain a process to monitor social media for situational awareness during emergency responses.
• Develop and implement the systems emergency notification systems.
• Manage all administrative support functions for the Emergency Management function team.
• Participate in the budget planning process and assist with the development and preparation of grant funding reports and documents as required by the grant funding stream.
• Develop and manage emergency supply inventory control activities to include:

o coordinate the use and routine testing of all disaster related equipment,
o develop schedule and process for implementation of conservation of inventory,
o manage emergency inventory warehouse and supply areas,
o and assist with development of requisite stockpile of emergency supplies.

• Assist with the establishment of a schedule for training and exercises to practice and test the emergency plans and participate with community partners in community or state wide exercise.
• Assist in creation of documentation of all activities whether real or drills in after action reviews. Incorporate any lessons learned into Improvement Plans for future planning efforts.
• Assist with the administrative documentation and HICS forms creation during a system incident command activation. Perform appropriate incident command role during drills, exercises and real world emergencies.
• Assist with the development of corrective action plans, and improvement initiatives related to emergency management programs.
• Alternate for Emergency Preparedness Coordinator to represent the organization on system wide function and workgroups and of various preparedness committees, local, regional, and statewide.

Patient Contact

Physical Demands:
Sedentary - Light Work - Lifting up to 15 pounds on an infrequent basis (less than one lift every three minutes). While work is mostly done sitting, a certain amount of walking or standing is often necessary.

Light Work - Lifting up to 20 pounds on an infrequent basis (less than one lift every three minutes and/or carrying up to 10 pounds, or requiring walking or standing to a significant degree (about six [6] hours a day).

Medium Work – Lifting up to 50 pounds on an infrequent basis (less than one lift every three minutes) and/or carrying up to 25 pounds while walking. Pushing or pulling up to 75 pounds infrequently or up to 115 pounds occasionally (no more than once per hour).

Medium-Heavy Work – Lifting up to 75 pounds on an infrequent basis (less than one lift every three minutes) and/or carrying up to 35 pounds while walking. Pushing or pulling up to 115 pounds infrequently or greater than 115 pounds occasionally (no more than once per hour).

Ergonomic Risk Factors:
Repetition: Repeating the same motion over and over again places stress on the muscles and tendons. The severity of risk depends on how often the action is repeated, the speed of the movement, the required force and muscles involved.

Forceful Exertion: The amount of physical effort required to perform a task (such as moving patients) or to maintain control of equipment or tools. The amount of force depends on the type of grip, the weight of an object or person, body posture, the type of activity and the duration of the task.

Awkward Posture: Posture is the position your body is in and its effect on the muscle groups that are involved in the physical activity. Awkward postures include repeated or prolonged reaching, twisting, bending, kneeling, squatting, working overhead with your hands or arms, or holding fixed positions.

Contact Stress: Pressing the body hard on sharp edges can result in placing too much pressure on nerves, tendons, and blood vessels. For example, using the palm of your hand to hit or stick objects can increase risk of musculoskeletal disorders.

Working Conditions:
A. Bloodborne Pathogens Exposure Risk: Category C – NO exposure to blood or body fluids.

A. Bloodborne Pathogens Exposure Risk: Category B – MAY have exposure to blood or body fluids.

A. Bloodborne Pathogens Exposure Risk: Category A – WILL have exposure to blood or body fluids.