45,000-60,000 Base Salary & performance bonus opportunity. Candidate hired will join at the salary appropriate to their education, and skill level as well as meeting the language requirement.

We are currently seeking an Executive Assistant to provide administrative support and manage a variety of special projects in support of the CEO of MassMutual Puerto Rico.

About MassMutual Puerto Rico

Since our founding in 1988, MassMutual Puerto Rico has become one of the Island’s largest financial services firms in its class, offering a suite of products and services that have a tremendous impact on the financial security of individuals and businesses in our community. Our firm is an engine for economic growth in Puerto Rico, assisting with financial security for our clients and the continuity of their businesses.

Job Summary

This full-time, 100% in-office role serves as the primary point of contact for the CEO. The most important function of the Executive Assistant is the ability to keep the CEO organized, informed, and prepared for all meetings and engagements.

This role requires an experienced administrative professional who is looking to continue to grow in a career with a successful company while adding value and making an impact. Exceptional project management and bi-lingual verbal and written communication skills are a must. This is an extremely high-profile job requiring a highly conscientious, dedicated individual with strong adaptability, organization, technology, and people skills.

Job Responsibilities:

Maintain CEO’s calendar, including business development activities, training events, candidate interviews, speaking engagements, corporate events, client appointments, social events, and luncheons, and prioritizing the most sensitive matters.

Compose and prepare correspondence; monitor and respond to emails; schedule and coordinate meetings; and make facility arrangements.

Organize and translate communications, newsletters and other communication needs for the firm.

Manage a variety of special projects.

Review and properly distribute incoming mail daily.

Answer and screen phone calls, inquiries and requests in a polite, professional manner and handle appropriately.

Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.

Arrange events, including managing guest lists and serve as point of contact for issues.

Welcome visitors, identifying the purpose of their visit before directing them accordingly.

Ensure conference room is prepared for in-house meetings (technology, materials, and food/beverage).

Arrange travel accommodations including booking hotel, rental car, and dining reservations.

Perform a variety of other standard administrative duties as assigned.

Required Qualifications

• Minimum of five (5) years’ experience providing executive support in a fast-paced dynamic environment.
• High level of professional bi-lingual communication skills; ability to facilitate and translate clear communications (email, memos, letters, reports) using good command of the English and Spanish languages, grammar, and style.
• Excellent organizational skills and ability to manage multiple activities with excellent attention to detail.
• Able to apply effective interpersonal skills to provide excellent customer service.
• Able to maintain calm under pressure and demonstrates adaptability during times of change or ambiguity.
• Able to maintain a high degree of diplomacy and discretion in working with confidential information.
• Skill to proactively anticipate needs and prioritize incoming issues, requests, and inquiries, including those of a sensitive or confidential nature.
• High level proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Microsoft Teams and Zoom; ability to quickly adapt to new technology and easily acquire new technical skills.
• Confident and proactive leader.

Qualifications Preferred

• Experience in the financial services industry
• PMP Certification
• Bachelor’s degree

What We Offer You

• Base salary commensurate with experience, holiday bonus and performance bonus
• PTO and sick days in alignment with Puerto Rico law
• Medical Subsidy for employee (232.00 per month)
• A fun and dynamic culture
• A multifaceted job with a high degree of responsibility

Ready to take the Next Step?

If this sounds like the role for you, we would love to hear from you. This is an opportunity to make a difference and build a career with a successful company.

**All offers of employment with MassMutual Puerto Rico are contingent upon the applicants passing a background check.

Work Location

273 Ponce De Leon Avenue, Suite 1400, San Juan, PR 00917

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• San Juan, PR 00917: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 5 years (Required)
• Microsoft Powerpoint: 5 years (Required)

Work Location: One location

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