Executive Assistant Job at Edwards Lifesciences
You will provide administrative support to assigned departments, individual, and/or area. You will support our Senior VP and CVP for our Finance Global Supply Chain team. This is a great launch pad to support other C-level executives.
Job Responsibilities:
Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests and managing confidential information with utmost discretion
Use all computer programs relevant to the position to support development of correspondence, prepare presentations, track and chart metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
Plan and execute meetings and events with no supervision
Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
Assist the office of the Corporate Vice President with projects and activities as directed by the executive assistant to the Corporate Vice President
Pre-plan and execute on- or off-site meetings, team events, and assist with annual GSC Summit activities
Provide administrative support as needed to other members of the Finance team who report to the executive
Prepare, maintain, generate and process information, essential documents and records for executive and Corporate Vice President (e.g., expense reports, agreements, purchase orders, and invoice payments)
Collaborate with the Global Talent Acquisition department to arrange for and facilitate interviews
Provide administrative support: Office supply orders, catering requests, conference room management and other vendor requests as needed
Greet and engage internal and external visitors, including providing necessary preliminary information and always ensuring professional interaction
Other incidental duties
Required Qualifications:
H.S. Diploma or equivalent
A minimum of six years’ experience (Or four year with a Masters) related to executive administrative support
Additional Expectations:
Excellent written and verbal communications skills, including negotiating and relationship management skills
Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Ability to independently apply relevant policies and procedures when performing administrative tasks
Advanced problem-solving skills
Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
Completes tasks in resourceful and effective ways, ability to balance multiple stakeholder requests
Ability to manage internal and external confidential information with utmost discretion
Works autonomously within established procedures and practices
Ability to build and maintain strong relationships across the organization to influence and achieve objectives
Ability to work in a fast paced, dynamic work environment
Strict attention to detail
Ability to interact professionally with all organizational levels
Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
Level of Independence
Works independently without close supervision
Compares and evaluates possible courses of action after considering various possibilities
Applies his or her knowledge in following procedures or in determining which procedures to follow or determining whether specified standards are met
Considers the cause and effect of activities
Determines or effectively recommends course of action after considering potential risks of alternatives
May provide guidance to lower level personnel
Makes decisions in the face of different alternatives and without formulas or guidelines or with guidelines that are not complete and exhaustive, and which allow room for creativity and judgment
Direction tends to be high level and focused on end results with means of accomplishment left to incumbent
About Edwards Lifesciences
Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world’s leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 13,000 individuals worldwide.
For us, helping patients is not a slogan - it’s our life’s work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life.
COVID Vaccination Requirement
Edwards is committed to complying with the requirements and guidance from our government authorities and to protecting our vulnerable patients and the healthcare providers who are treating them around the world. As such, all Healthcare Interacting positions require COVID-19 vaccination, which includes anyone who directly interfaces with patients and those who interact with healthcare providers as part of their role. If hired, as a condition of employment, you will be required to submit proof that you have been fully vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in countries where it is prohibited by law to impose vaccination. In countries where vaccines are less available, or other requirements exist, we may institute alternate measures that optimize patient safety and healthcare provider safety, which may include regular COVID testing or specific masking requirements.
For United States Applicants Only:
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
Know your Rights: Workplace Discrimination is Illegal Poster
Disability accommodation for employment applicants
Edwards E-Verify
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act (EPPA)
Pay Transparency Notice
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Job Responsibilities:
Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests and managing confidential information with utmost discretion
Use all computer programs relevant to the position to support development of correspondence, prepare presentations, track and chart metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
Plan and execute meetings and events with no supervision
Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
Assist the office of the Corporate Vice President with projects and activities as directed by the executive assistant to the Corporate Vice President
Pre-plan and execute on- or off-site meetings, team events, and assist with annual GSC Summit activities
Provide administrative support as needed to other members of the Finance team who report to the executive
Prepare, maintain, generate and process information, essential documents and records for executive and Corporate Vice President (e.g., expense reports, agreements, purchase orders, and invoice payments)
Collaborate with the Global Talent Acquisition department to arrange for and facilitate interviews
Provide administrative support: Office supply orders, catering requests, conference room management and other vendor requests as needed
Greet and engage internal and external visitors, including providing necessary preliminary information and always ensuring professional interaction
Other incidental duties
Required Qualifications:
H.S. Diploma or equivalent
A minimum of six years’ experience (Or four year with a Masters) related to executive administrative support
Additional Expectations:
Excellent written and verbal communications skills, including negotiating and relationship management skills
Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Ability to independently apply relevant policies and procedures when performing administrative tasks
Advanced problem-solving skills
Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
Completes tasks in resourceful and effective ways, ability to balance multiple stakeholder requests
Ability to manage internal and external confidential information with utmost discretion
Works autonomously within established procedures and practices
Ability to build and maintain strong relationships across the organization to influence and achieve objectives
Ability to work in a fast paced, dynamic work environment
Strict attention to detail
Ability to interact professionally with all organizational levels
Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
Level of Independence
Works independently without close supervision
Compares and evaluates possible courses of action after considering various possibilities
Applies his or her knowledge in following procedures or in determining which procedures to follow or determining whether specified standards are met
Considers the cause and effect of activities
Determines or effectively recommends course of action after considering potential risks of alternatives
May provide guidance to lower level personnel
Makes decisions in the face of different alternatives and without formulas or guidelines or with guidelines that are not complete and exhaustive, and which allow room for creativity and judgment
Direction tends to be high level and focused on end results with means of accomplishment left to incumbent
About Edwards Lifesciences
Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world’s leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 13,000 individuals worldwide.
For us, helping patients is not a slogan - it’s our life’s work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life.
COVID Vaccination Requirement
Edwards is committed to complying with the requirements and guidance from our government authorities and to protecting our vulnerable patients and the healthcare providers who are treating them around the world. As such, all Healthcare Interacting positions require COVID-19 vaccination, which includes anyone who directly interfaces with patients and those who interact with healthcare providers as part of their role. If hired, as a condition of employment, you will be required to submit proof that you have been fully vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in countries where it is prohibited by law to impose vaccination. In countries where vaccines are less available, or other requirements exist, we may institute alternate measures that optimize patient safety and healthcare provider safety, which may include regular COVID testing or specific masking requirements.
For United States Applicants Only:
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
Know your Rights: Workplace Discrimination is Illegal Poster
Disability accommodation for employment applicants
Edwards E-Verify
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act (EPPA)
Pay Transparency Notice
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.