Executive Assistant Job at Union County College
Responsible for the production and coordination of work flowing through the Office of the Vice President of Academic Affairs, including faculty and student concerns, personnel actions, collective bargaining matters, academic information and curriculum matters. Also provides support for the President’s office. Performs highly complex, responsible secretarial and administrative duties which are frequently of a confidential nature. Makes independent work decisions and also makes decision on routine occurrences and problems in the absence of the Vice President of Academic Affairs.
Characteristics, Duties, and Responsibilities
Provides general administrative support for the Office of the Vice President of Academic Affairs, including typing and disseminating memos, letters, and minutes, statistical and financial reports; handling mail, ordering supplies and other housekeeping.
Maintains daily appointment schedule including setting up appointments; coordinates meetings and conference calls. Handles routine problems or coordinates appropriate responses to problems with key members of the Vice President staff.
Schedules and coordinates all Departmental Staff Meetings and attends special meetings as required in support of the Vice President.
Organizes activities such as internal and external meetings, speaking engagements, department activities and ensure the necessary meeting preparations, including media, IT needs, room reservations, and catering.
Research and develop information necessary for the compilation of reports and other documents in response to internal and external requests in support of the Vice President. Produces project information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Participate in preparation of special reports and projects with the Dean and/or key members of the President’s leadership team and their staff.
Serves as a clearing house in the maintenance of the master list of course descriptions, ensuring that the list is kept continually current.
Works closely with the Deans and the Payroll department on issues related to faculty and adjunct payments.
Deals directly with internal and external constituencies, including faculty, administrators, students and staff.
Oversees the office inventory and orders all supplies as needed preferred.
Other duties as assigned by Vice President of Academic Affairs.
Education Requirements
Associates Degree required.
Experience
5 years of experience in office management.
Expertise with Microsoft Office Suite products (Excel, Word, PowerPoint).
Competencies and Skills Required
Curiosity
Quick Study
Must be able to function independently, professionally and maintain confidentiality.
Excellent interpersonal, organizational and communication skills (both written and verbal)
Excellent critical thinking, problem solving, project management and high execution skills
Must have attention to detail
Ability to prioritize and meet deadlines
Ability to communicate up, down and across all levels of the College
Physical Demands and Work Environment
This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
No or very limited exposure to physical risk.
Some travel required.
Salary $45,000 to $50,000 salary range
Additional Information
Union County College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services.
Union County College is an EEO/AAP Employer/Protected Veteran/Disabled
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Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
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We offer a comprehensive benefits package for full-time faculty and staff which includes twenty medical plans to choose from including PPO, HMO and HD plans offered by BC/BS and Aetna, three dental plans including two PPOs and one DMO offered by Delta Dental of NJ, and a pension plan with seven investment carriers. We also offer twenty vacation days, ten paid holidays, and a ten week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at Union County College, and tuition reimbursement for an approved degree program at an accredited college or university.
Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Mandatory overtime is required throughout the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.
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Characteristics, Duties, and Responsibilities
Provides general administrative support for the Office of the Vice President of Academic Affairs, including typing and disseminating memos, letters, and minutes, statistical and financial reports; handling mail, ordering supplies and other housekeeping.
Maintains daily appointment schedule including setting up appointments; coordinates meetings and conference calls. Handles routine problems or coordinates appropriate responses to problems with key members of the Vice President staff.
Schedules and coordinates all Departmental Staff Meetings and attends special meetings as required in support of the Vice President.
Organizes activities such as internal and external meetings, speaking engagements, department activities and ensure the necessary meeting preparations, including media, IT needs, room reservations, and catering.
Research and develop information necessary for the compilation of reports and other documents in response to internal and external requests in support of the Vice President. Produces project information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Participate in preparation of special reports and projects with the Dean and/or key members of the President’s leadership team and their staff.
Serves as a clearing house in the maintenance of the master list of course descriptions, ensuring that the list is kept continually current.
Works closely with the Deans and the Payroll department on issues related to faculty and adjunct payments.
Deals directly with internal and external constituencies, including faculty, administrators, students and staff.
Oversees the office inventory and orders all supplies as needed preferred.
Other duties as assigned by Vice President of Academic Affairs.
Education Requirements
Associates Degree required.
Experience
5 years of experience in office management.
Expertise with Microsoft Office Suite products (Excel, Word, PowerPoint).
Competencies and Skills Required
Curiosity
Quick Study
Must be able to function independently, professionally and maintain confidentiality.
Excellent interpersonal, organizational and communication skills (both written and verbal)
Excellent critical thinking, problem solving, project management and high execution skills
Must have attention to detail
Ability to prioritize and meet deadlines
Ability to communicate up, down and across all levels of the College
Physical Demands and Work Environment
This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
No or very limited exposure to physical risk.
Some travel required.
Salary $45,000 to $50,000 salary range
Additional Information
Union County College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services.
Union County College is an EEO/AAP Employer/Protected Veteran/Disabled
==============
Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
==============
We offer a comprehensive benefits package for full-time faculty and staff which includes twenty medical plans to choose from including PPO, HMO and HD plans offered by BC/BS and Aetna, three dental plans including two PPOs and one DMO offered by Delta Dental of NJ, and a pension plan with seven investment carriers. We also offer twenty vacation days, ten paid holidays, and a ten week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at Union County College, and tuition reimbursement for an approved degree program at an accredited college or university.
Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Mandatory overtime is required throughout the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.