Executive Assistant to the CEO

The Executive Assistant to the CEO is a critical position responsible for providing a wide range of administrative support to the CEO, including managing the CEO's schedule and daily activities, handling travel arrangements, organizing virtual, in-office, and off-site meetings, and representing the CEO to a broad range of internal and external stakeholders, including the leadership team, affiliated companies, members of the Board of Directors, and business partners. This position must have a broad-based working knowledge of the organization and its overall operation and coordinate relationships between senior management, staff members, corporate members, and external parties. This position will serve as the liaison for the SoNE Board of Directors and Members, THOfNE, and Trinity Health executives. This position is expected to coordinate complex meetings, events, and travel and is responsible for special projects and other administrative support staff.

The ideal candidate will have the ability to work independently on projects, demonstrate exemplary administrative, organization, anticipation, and communication skills, and operate in a fast-paced corporate environment with a high level of professionalism and discretion. Strong management skills are essential, along with promoting a positive, professional, cooperative working environment and team approach. This position requires strong written, oral, and computer skills, including proficiency in Outlook, PowerPoint, Excel, Word and Visio, and other software systems as needed.

This role is located at the company's headquarters in Hartford, CT, and operates in a semi-virtual environment.

ESSENTIAL FUNCTIONS:

• Prioritizes, plans, organizes, and manages all administrative and office operations on behalf of the President & CEO, including other administrative support staff.
• Manages the President & CEO's calendar and details of the meetings proactively and with accuracy, insight, and a clear understanding of the priorities, political sensitivities, while demonstrating the ability to resolve conflicts.
• Schedules and organizes complex internal and off-site meetings for the CEO and other senior executives, the Board of Directors, and business partners, including contacting participants, preparing agendas or programs, arranging for audiovisual or technical support, coordinating meals, and other logistics.
• Provide the CEO with background information and supporting documents in preparation for scheduled appointments, meetings, speaking engagements, conferences, interviews, etc.
• Prepares agendas, minutes, reports, presentations, written correspondence, and other documents with accuracy and creativity.
• Manages various materials, including legal documents, ensures accuracy and appropriate content.
• Safeguards the confidentiality of company communications and materials by exercising discretion in communicating information to staff, Board of Directors, and business partners.
• Manages and participates in the timely and accurate preparation and distribution of the Board of Directors' and Board Committees monthly meeting materials, annual calendars, Board portal, and other materials as required.
• Serves as a liaison to the SoNE Board of Directors, THOfNE and Trinity Health Executives, vendors, legal counsel, and outside parties.
• Assists the President in maintaining timely and regular communications and personal contact with the SoNE Board of Directors, Network Members, staff, and other vital relationships.
• Responsible for timely coordination of the Executive Leadership Team, Performance Management Committee, Annual Shareholders Meetings, elections, committee assignments, and annual report by engaging other internal departments and leaders.
• Welcomes new board members, develops and coordinates an orientation meeting, and assists SoNE Directors access to necessary materials.
• Responsible for taking and obtaining approval of the board of directors' meeting minutes and executing and documenting Board votes.
• Responsible for management, maintenance, organization, and storage of all corporate materials, documents, policies, and procedures.
• Maintains governance structure and meeting schedule for President & CEO.
• Maintains an excellent rapport with internal and external constituents while maintaining the integrity and image projected by the President & CEO's Office.
• Coordinates complex events, travel, and speaking arrangements and assists with travel reconciliation.
• Committed to effective time management by setting deadlines and completing commitments within negotiated time frames.
• Maintains strict confidentiality of all issues and organization communications and information.
• Attends appropriate in-services/meetings to enhance the understanding of the managed care marketplace.
• Keeps the President & CEO informed of all activities in connection with the organization and staff.
• Maintains composure and a sense of humor.
  

The duties listed above are intended only to illustrate the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the job.

QUALIFICATIONS AND COMPETENCIES:

• B.S. required.
• Ten or more years supporting a C-Level executive in a fast-paced and complex office environment with supervisory experience required.
• Must have an executive presence, instill confidence in achieving outcomes in a complex fast paced environment with grace and tactfulness.
• Healthcare or legal experience preferred.
• Must be able to communicate effectively with corporate executives and all levels of hospital and community personnel and have the experience and judgment to plan and accomplish specific goals; robust interpersonal, leadership, organizational, and decision-making skills, as well as a strong team player. This individual will possess the necessary judgment and discretion to work with highly sensitive materials or issues. Excellent organizational and interpersonal skills are required, along with the ability to communicate and work collaboratively with all staff levels and effectively utilize all resources available. Ability to develop, coordinate and implement projects as needed, with an emphasis on delivery and presentation. This position requires strong computer skills, including proficiency in PowerPoint, Excel, and Visio.

PHYSICAL AND MENTAL REQUIREMENTS:

The physical demands and work environment characteristics described here represent those that an employee must meet to perform the job's essential functions successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work long hours – over eight in a workday and over 40 in a workweek, as necessary.
• Regularly required to use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
• Frequently is required to walk and sit.
• Occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl.
• Ability to lift and/or move up to 20 pounds.
• Vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The dexterity necessary to utilize a computer keyboard regularly is essential.
• Some travel may be required.