Grants & Contracts Officer Job at Harvard University
Position Description
The Office for Sponsored Programs (OSP) is a department within Harvard University’s Financial Administration that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, and promote knowledge of sponsored research administration throughout the University research community.
This is a fully benefited, full-time Harvard University position that has been funded for two years from start date. There is the possibility of renewal, contingent on funding, university priorities and satisfactory job performance.
The OSP Pre-Award Team through its Grants and Contracts Officer Team negotiates the terms and conditions of sponsored awards with federal, foundation, industry, foreign, and other sponsors, as well as reviews and negotiates data use agreements and other non-funded research collaborations for University Area researchers. The Grants and Contracts Officer Team liaises with sponsors, school/department administrators, and Principal Investigators as needed, and provides high level customer service to each party. Works with the Office for Technology Development, Office of the General Counsel, Risk Management and Audit Services, and the Office of the Provost to ensure compliance with University policies. Assists with training and process implementation pertinent to award and data use agreement negotiation and management.
Harvard Business School (HBS) educates leaders who make a difference in the world. In support of its mission, HBS faculty are engaged in world class business research that shapes business scholarship and the practice of business. The Grants and Contracts Officer (GCO) will be a member of the OSP Grants and Contracts Officer Team, and the individual will also be a part of an integrated research partnerships team at HBS that provides high-touch, timely, and customized data use agreement support for HBS faculty. This is a two-year term position with the possibility of extension. With a direct line reporting relationship to the Senior Manager of the Grants and Contracts Officer Team and a dotted line reporting relationship to the Senior Director of Research Administration at HBS, the GCO provides subject matter expertise, as a member of the research partnership team, to HBS faculty and to those colleagues supporting collaborations between faculty and corporate, government, and non-profit partners for field experiments and the acquisition of secondary data for research. Develops an appreciation and understanding of HBS faculty research and provides important context for negotiations with data providers and field research partners. Manages transactions by facilitating and monitoring information sharing, correspondence, statuses, issue resolution, and turnaround of contracts in an efficient and timely manner. Authorized to sign all research-related agreements, including but not limited to contracts, grants, subcontracts, data use, and collaboration agreements, on behalf of the University.
Basic Qualifications
- Bachelor’s degree or equivalent work experience required
- Minimum of 7 years’ relevant work experience
- Advanced knowledge of sponsored research regulations
Additional Qualifications and Skills
- J.D. strongly preferred
- High volume, long-term negotiation experience
- Excellent communication and interpersonal skills, diplomacy, and tact.
- Proven ability in collaborative problem-solving.
- Demonstrated comfort in working in a dynamic, multiple-deadline driven environment.
- Training experience is helpful, as well as an interest in mentoring others.
- Demonstrated ability to work individually or within a team and to think creatively and provide sound advice.
- High level of confidence and willingness to accept high-level responsibilities is required.
- Should have broad academic interests and the ability to think critically about programmatic, financial, and policy issues.
Working Conditions
This position will be based in Cambridge, MA. FAD supports hybrid workplace models where business and team needs allow. Additional details pertaining to this position will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (CT, MA, ME, NH, NY, RI, and VT).
Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.
Additional Information
Please provide a cover letter with your application.
Please note:
- Harvard University requires pre-employment reference and background screening.
- We are unable to provide work authorization and/or visa sponsorship.
- This position has a 90-day orientation and review period.
More about FAD:
Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.
Within our own community, we aspire to:
- Engage with respect, honesty, and integrity
- Cultivate equity, diversity, inclusion, and belonging
- Welcome innovation, collaboration, and flexibility
- Enjoy our work, grow professionally, and aim for the extraordinary
Learn more about Financial Administration (harvard.edu) and our eight reporting units.
Total Rewards:
Harvard’s Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including:
Flexible work environment: FAD supports flexible work arrangements where business needs allow.
Time off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program (TAP): $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Harvard University Employees Credit Union: Our employees credit union provides a complete line of services for all your financial needs. https://huecu.org
Commuting Options: Flexible commuting programs and services to meet the shifting needs of the Harvard community https://www.transportation.harvard.edu/flexible.
Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services.
Access to Harvard’s many athletic facilities, libraries, campus events and discounts throughout metro Boston.
Harvard University Employees Credit Union: www.huecu.org
Learn more: https://hr.harvard.edu/totalrewards
Accessibility:
Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.
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