Reputable company in the West Chester, Ohio area currently hiring for an HR/ Payroll Assistant.

Rate- $20-24

PRINCIPAL DUTIES & RESPONSIBILITIES

1. Timekeeping & Payroll

• Monitors weekly approvals of timecards and assists supervisors with time card adjustments.
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, job title and department transfers.
• Accurately enters incentive pay including monthly, quarterly & annual bonuses along with prize incentives.
• Maintains up to date knowledge of tax and other legal developments pertaining to payrolls.
• Ensures proper funding of 401k employee and employer contributions in payroll.
• Calculates and pays taxable fringe earnings when applicable.
• Reviews earning and deduction code setups in HRIS for accuracy in payroll processing and year-end tax reporting.
• Monitors the proper recording of PTO, STD, FMLA, etc hours in timecards.
• Maintains accurate timekeeping records and HRIS setup for company paid holidays.
• Processes and tracks garnishment and child support orders.
• Processes adjustments to payroll and maintains accurate recordkeeping of such adjustments.
• Calculates salary changes and retro pay.
• Maintains and monitors timely setup of deductions and taxes.
• Weekly processing of 401k transfer file.
• Maintains the proper setup of taxing jurisdictions at the company and employee level.
• Maintains accurate direct deposit information for employee bank accounts including HSA accounts.

2. HRIS Recordkeeping & Reporting

• Acts as main point of contact for related HRIS issues.
• Provides timekeeping reporting including overtime report and other ad hoc time reports.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Generates payroll reports and maintains payroll files.
• Keeps employee files and computer records updated with current employee information, i.e. rates, W4 status & benefit status.
• Responsible for the HRIS Checklist administration – completes employer items and ensures completion for employees.
• Maintains accurate I-9 documentation.
• Completes employment verification requests.
• Ensures that personnel files are compliant with applicable legal requirements.
• Maintains building security codes & issues new FOBs when applicable.
• Provides analytics regarding payroll trends and expense analysis including headcount, turnover, new hire reporting etc.
• Provides employee listings and reports as required.
• Prepares payroll budget annually.

3. Benefits Administration

• Verifies accuracy of monthly benefits invoices and provides to Accounting for processing
• Calculates monthly taxable fringe benefits for payroll
• Reconciles Profit Sharing payments on a quarterly basis
• Prepares post-tax HRA premium reporting monthly
• Calculates PTO accruals balances annually and as needed for new employees.
• Responds to employee benefits questions

4. Compliance & Audit

• Audits annual W-2 forms and distributes them to employees.
• Administers internal Personnel File Audits.
• Administers internal I-9 Audits.
• Ensures accuracy of HRIS system and initiates regular audits.

5. Clerical/General Administrative

• Respond to routine emails, phone calls, etc
• Make copies, print documents, mail delivery, etc
• File paperwork

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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