Opening Date: May 11, 2023

Salary Range: $5,457 - $6,275/month
Closing Date: Open Until Filled

The City of Walla Walla offers a comprehensive benefits package including medical, vision, and dental health insurance. City
paid $50,000 Life/Accidental Death & Dismemberment insurance plus voluntary Life and Long-Term Disability. Washington
State Public Employees Retirement Program (PERS) II/III. City match up to 3% of base salary for deferred compensation
(457(b)). Generous vacation leave, sick leave, and ten (10) paid holidays plus 40 hours floating holidays annually.

NATURE OF POSITION
Plan and perform complex administrative office coordination to assure smooth, timely and efficient office
operations for the department; perform technical, clerical, and administrative duties having department-wide
impact; perform receptionist, public relations, and other related office support activities.

REQUIRED MINIMUM QUALIFICATIONS
Two years’ experience or college-level course work in business administration, legal secretary, office
management, secretarial training, or related field, or any equivalent combination of education and experience.
Ability to type 50 wpm. Valid state driver's license.

DESIRED QUALIFICATIONS
Experience in human resources or a municipal government environment. Bilingual in Spanish.

APPLICATION AND SELECTION PROCEDURE
A completed City application and resume are required to apply. Applications are available on the Human
Resources page of the City of Walla Walla

Applicants whose experience most closely meets the requirements of the position will be invited to continue in
the selection process which will consist of an oral panel interview, reference inquiries and may include a criminal
background check. Completed application packages can be mailed to:

CITY OF WALLA WALLA-HR

15 N. Third Avenue, Walla Walla, WA 99362
Email to hr@wallawallawa.gov or faxed to (509) 524-7935.

REASONABLE ACCOMMODATION
The City of Walla Walla will provide reasonable accommodation to disabled applicants if requested. Please
notify the Human Resources office at least 5 days prior to the need.

JOB DESCRIPTIONS
To obtain a copy of the full job description and class specification for this position, please contact us at:
hr@wallawallawa.gov or 509.527.4475.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained herein
may be modified and/or revoked without notice.

THE CITY OF WALLA WALLA COMPLIES WITH TITLE VI, ADA, AND OTHER APPLICABLE FEDERAL CIVIL RIGHTS LAWS AND
DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, AGE, DISABILITY, RELIGION, VETERAN
STATUS, SEXUAL ORIENTATION, GENDER IDENTITY, OR SEX IN EMPLOYMENT OR THE PROVISION OF SERVICES.

EQUAL OPPORTUNITY EMPLOYER / MINORITIES AND WOMEN ARE ENCOURAGED TO APPLY.

SUPERVISION RECEIVED
General direction and oversight are provided by the specified Department/Divisional manager or supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Employees of the City of Walla Walla are expected to model and foster the City’s core values:
Service – Integrity – Collaboration – Equity – Leadership – Community

2. Plan, organize and perform complex/technical administrative office coordination; execute office
functions, activities and communications with department and City staff as well as with citizens, and
outside public and private entities; coordinate purchases; process invoices for payment; maintain
equipment and supply inventories; assure efficient workflow and office operations.

3. Communicate with staff at all levels; act as first point of service with citizens, businesses, and outside
organizations; interact with the public in person and by phone; provide procedural information; answer
questions for the public regarding relevant processes and procedures.

4. Compose, prepare, type, proof and edit a variety of internal and external correspondence, reports,
spreadsheets, and other materials.

5. Set up and monitor systems and procedures for administrative support functions; establish filing
procedures and standards; manage and maintain electronic document archiving system.

6. Open, categorize, prioritize, and distribute mail to appropriate personnel.
7. Process all incoming applications; schedule interviews and perform reference checks.
8. Assist staff with Vivid Safety Training program and completion of on-line performance evaluations via

Performance Pro.
9. Assist in the research and updating of job descriptions to reflect required competencies.
10. Perform salary/benefit research with comparable cities to track current salary and benefit trends.
11. Provide technical clerical and administrative duties having department-wide impact; assist other

professional staff in the department as assigned.
12. Schedule and coordinate arrangements for meetings, travel, reservations, facilities, lodging,

transportation, purchases, shipping, and other details as requested.
13. Provide administrative assistance to boards and committees; attend and record meetings; prepare

reports, agendas, correspondence, and other materials as appropriate and according to decisions and
approved actions.

OTHER JOB FUNCTIONS
1. Demonstrate punctual, regular, and reliable attendance which is essential for successful job performance.
2. Present a positive, professional image; maintain cooperative and effective working relationships; assure

excellent customer service with internal and external customers.
3. Execute assignments, projects, and job responsibilities efficiently and within defined timeframes, work

independently and effectively with little direction.
4. Demonstrate good judgment and employ critical thinking to execute duties, identify issues, seek solutions,

and recommend improvements in support of departmental goals.
5. Provide assistance to staff and higher-level management; participate in resolving operational or

interpersonal concerns; participate in training, meetings, and on committees as assigned.
6. Respect the value of diversity in the workplace and the community.
7. Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient with modern office practices and procedures; able to operate standard office equipment such

TOOLS AND EQUIPMENT USED
Operate business and office machines including multi-line telephone system, personal computers, terminals,
typewriter, copiers, scanners, FAX machine, calculators, and transcription equipment.

PHYSICAL DEMANDS
Sitting or standing for extended periods of time; intermittently move, stand, kneel down, stoop, bend at the
waist, walk, lift up to 20 lbs. and drive a passenger car or pickup truck.

WORK ENVIRONMENT
Work is performed in an office environment with routine public contact and occasional contact with dissatisfied
individuals. Frequent interruptions and lack of private workspace may be present. Work environment
periodically has associated pressures from stringent workload deadlines and schedules.