Leave Administrator Job at CIOX Health
Overview:
What we offer…
What we need…
The Leave Administrator administers the Leave of Absence program, which may include Medical, Family (FMLA), Personal, Disability, and Military. The Administrator facilitates and administers and assists our vendor partners with claims; reviews, evaluates, and corrects timekeeping records for leave tracking; provides services for employees with non-work related medical conditions; works with managers on leave-related issues with their associates; and works with legal counsel and government agencies when appropriate. The Leave Administrator also administers the Tuition Reimbursement program. Responsibilities:
To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Ciox Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.
For remote work, this position requires that you provide a high-speed internet connection, subject to applicable expense reimbursement requirements (if any), and a work environment free from distractions.
Who we are...
Ciox Health merged with Datavant in 2021, creating the nation's largest health data ecosystems, powering secure data connectivity on behalf of thousands of providers, payers, health data analytics companies, patient-facing applications, government agencies, research institutions and life science companies. The combined company is focused on improving patient outcomes and reducing costs by removing impediments to the secure exchange of health data. Ciox, a Datavant company will offer the ability to access, exchange, and connect data among the thousands of organizations in its ecosystem for use cases ranging from better clinical care and value-based payments to health analytics and medical research.
What we offer…
At Ciox Health we offer all employees a place to grow and expand their current skills so that they can not only help build Ciox Health into the greatest health technology company but create a career that you can be proud of. We offer you complete training and long-term career goals. Our environment is what most of our employees are the proudest of and our Architecture Group is comprised of some of the brightest and most talented individuals. Give us just a few moments to explain why we need you and hope you will help us change how the health Industry manages its’ medical records.
What we need…
The Leave Administrator administers the Leave of Absence program, which may include Medical, Family (FMLA), Personal, Disability, and Military. The Administrator facilitates and administers and assists our vendor partners with claims; reviews, evaluates, and corrects timekeeping records for leave tracking; provides services for employees with non-work related medical conditions; works with managers on leave-related issues with their associates; and works with legal counsel and government agencies when appropriate. The Leave Administrator also administers the Tuition Reimbursement program.
Essential Duties and Responsibilities:
Qualifications:
- Develops and updates communication materials to enhance understanding of the leave and disability policies.
- Maintains knowledge of company policies and procedures.
- Updates leave and tuition reimbursement procedures manual as processes evolve
- Ensures compliance with applicable federal and state regulations
- Updates and maintains employee records and timecards
- May implement and maintain leave and disability databases
- Prepares regular leave reports and invoices by extracting data from the database and UltiPro
- Provides customer service support to internal and external customers and vendors.
- Coordinate leave setup, deduction and compliance reporting issues with the appropriate entities.
- Researches and answers leave and tuition reimbursement questions via verbal and written communication
- Uses independent judgment to resolve basic leave issues with employees and plan carriers
- Maintains, distributes, and posts leave and tuition reimbursement information and documents as needed
- Creates and distributes leave packets, when necessary
- Ensures all Associates receive clear communication about procedures, deadlines, and eligibility
- Inputs employees’ benefits selections into the HRIS (UltiPro) system
- Scans and files information as needed
- Other administrative duties and special projects as assigned by supervisor
Minimum Qualifications
Education & Experience:
- Basic knowledge about benefits and leave administration and applicable federal and state laws, such as ERISA, COBRA, HIPAA, FMLA, ADA, SECTION 125, Workers Compensation, Medicare, and Social Security and DOL requirements.
- Knowledge of benefit contract language is desired
- Experience using UltiPro
- Familiarity with running HRIS reports (UltiPro preferred)
- Proficient Microsoft Excel, Word and PowerPoint skills
- Strong attention to detail, analytical and research skills
- Effective verbal and written communication skills, ability to read, write and understand English
- Work well with numbers, using basic math and accounting skills to produce accurate work
- Effective team player, adaptable and flexible to changes in work load and priorities
- Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
- Must be able to work effectively in a team environment with a diverse group of people and projects
- Ability to work effectively with minimal supervision
Education & Experience:
- A bachelor’s degree in a related area or equivalent education, training, and experience in Employee Benefits, Human Resources, and/or Leave/Disability Administration (related experience may be considered)
- Prior Benefits, Human Resources, and/or Leave/Disability Administration experience preferred.
To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Ciox Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.
For remote work, this position requires that you provide a high-speed internet connection, subject to applicable expense reimbursement requirements (if any), and a work environment free from distractions.
With very limited exceptions (medical conditions or sincerely held religious beliefs that prohibit you from getting the vaccine), one of the requirements for this job is that you be fully vaccinated against COVID-19.
- Except for states where legally prohibited to enforce mandates.
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