Legal Assistant - Trial Division (Salem or Portland) Job at Department of Justice
Initial Posting Date:
12/28/2022
Application Deadline:
01/16/2023
Agency:
Department of Justice
Salary Range:
$3,131 - $4,693
Position Type:
Employee
Position Title:
Legal Assistant - Trial Division (Salem or Portland)
Job Description:
This recruitment has been extended to develop a larger pool of candidates. If you already applied there is no need to apply again, you application remains under consideration.
The Oregon Department of Justice,
Trial Division
is seeking to hire multiple dedicated legal professionals as a Legal Assistant for the Civil Litigation Section for either the Portland or Salem Legal Office. Our successful candidate will be seasoned in calendaring, e-filing, preparing and proofreading documents. This is an excellent opportunity to expand your administrative professional development in this busy litigation environment.
If selected, you will work closely with division attorneys and other legal professionals to ensure that critical filing and communication deadlines are met in a high-volume, fast-paced environment.
Job Duties (in part)
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Process and route incoming mail for assigned section attorneys, segregating information for other purposes such as docket and calendar control.
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Photocopy, scan, mail and email completed projects for final distribution to courts, counsel, agency contacts, etc. Prepare labels and envelopes for hand delivery, overnight or certified mail, etc.
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Format, proofread, revise, and print a full range of complex legal documents (including but not limited to pleadings, memoranda, amendments, reports, opinions, briefs, proposed orders, judgments, subpoenas, summons, captions, certificates of service, etc.)
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Electronically scan, label, document capture, and e-file documents and accompanying exhibits.
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Assist other Legal Secretaries with workload overflow (could include but not limited to preparing correspondence, processing mail, calendaring, e-filing, scheduling meetings).
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Transcribe, format, proofread, revise and print a full range of complex non-legal documents utilizing programs capable of complex text editing and formatting functions in a production environment.
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Draft routine correspondence as directed and according to established procedures, policies, and guidelines from dictated, typed or handwritten material.
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Perform other special projects as directed by attorneys, law clerks, or immediate supervisor.
Candidate will be required to commute to Salem for initial training.
Required Experience
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Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records or researching legal information). Experience must include proficiency in word processing software.
College coursework or training in Office Technology that included courses in legal terminology and legal office procedures may substitute for up to one year of the general clerical/secretarial experience.
Work experience is based on a 40 hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
Desired Skills, Experiences, and Attributes
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Ability to prioritize a large workload and balance competing deadlines.
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Work collaboratively as a team.
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Flexibility and adaptability with change and shifting priorities.
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Organization and consistency with work.
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Ability to communicate clearly and efficiently.
What’s In It For You
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Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
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Permanent, full-time employment in Salem or Portland, Oregon.
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Vacation, sick leave, 11 paid holidays a year, and special days off.
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Excellent medical, vision, and dental.
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Pension and retirement programs.
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Endless peer and management support, and representation by the Service Employees International Union (SEIU).
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Opportunity to expand your professional skills.
For more information about our benefits, you can learn
here
.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.
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Click "Apply" and complete the online application and all supplemental questions.
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Attach your resume.
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Attach your cover letter identifying your attributes that meet the desired and requested skills.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both your resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact
doj.recruitment@doj.state.or.us
. Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Career Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates.
Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
For additional information regarding benefits and application assistance,
click HER
E
.
Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
1162 Court St NE
Salem, OR 97301
DOJ.recruitment@doj.state.or.us
Phone: (503) 947-4328
Fax: (503) 373-0367
Fax: (503) 373-0367
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