TOWN OF APEX
invites applications for the position of:
LSE OFFICE ASSISTANT (INSPECTIONS)

ABOUT THIS POSITION:
Expected Rate of Pay: $15.50 - $20.00/Hour
Schedule: 19 hours per week to include weekday afternoons between 12 pm-4 pm or 1pm-5pm. The set work schedule may be negotiated upon hire.
Open Until Filled: Apply immediately position may close without notice

WHO WE ARE:
Known as "The Peak of Good Living, the Town of Apex is a rapidly growing Wake County municipality with a current population of 70,000 and was ranked in 2015 as Money Magazine's Best Place to Live in America. Our current workforce is comprised of over 540 full-time employees and over 125 part-time/seasonal staff.
Apex is set apart from other nearby communities by its authentic, endearing character. Being a great place to live, work, grow, and relish life, doesn’t just happen by accident. It takes a commitment and vision by our employees to create an environment that’s so beloved by those who call it home. Though Apex signifies the highest point on the old Chatham Railroad line, today the name describes the highest quality of life to be found anywhere. Join our team and discover what The Peak of Good Living means to those works here!

WHAT YOU WILL BE DOING (DESCRIPTION):
In this position, you will perform a variety of responsible public contact and administrative duties in support of the construction inspection process.

This is a limited service position defined by working less than 1,000 hours per year, approximately 19 hours per week to include weekday afternoons between 12 pm-4 pm or 1pm-5pm. The set work schedule may be negotiated upon hire. ***Limited Service positions are not benefit eligible.

A SAMPLE OF THE ESSENTIALS (DUTIES & TASKS):

• Reviews various forms, applications and plans for completeness prior to acceptance of application and issuance of permit to ensure specified requirements have been met; applies a wide variety of procedures and requirements to work reviewed; collects fees and issues permits received online and by fax; coordinates with the Planning department for approval for commercial permits.
• Runs daily inspections report and takes requests for inspections, assures requirements have been met and schedules next-day inspections for field staff.
• Receives and processes inspection requests; follows through to resolve problems, sometimes requiring coordination with other Town departments.
• Verifies current licenses of contractors, maintains files for permits and ensures all required paperwork is submitted with permit applications.
• Balances monies collected; runs daily report and forwards fees and records to Finance department.
• Answers questions regarding inspections and permitting requirements for walk-in and phone customers; prints, scans and emails requested paperwork.
• Creates online request form and accounts for contractors to check permit status and make online payments.
• Prepares and scans completed permits and plans; tracks and files commercial plans.

ADDITIONAL DUTIES:

• May assist other clerical and administrative staff outside the department as needed
• Performs related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Considerable knowledge of office practices and procedures.
• Considerable knowledge and ability to use correct grammar, vocabulary and spelling.
• Considerable knowledge of arithmetic and its uses in general office work.
• Skill in collaborative conflict resolution.
• Ability to prioritize work and perform a considerable volume of detailed records work.
• Ability to plan and organize administrative support activities and tasks.
• Ability to establish and maintain effective working relationships with department staff, builders, developers and the general public.
• Ability to gather and give basic information and instructions on departmental programs based on inquiries.
• Ability to use basic office software as well as to learn software specialized to Departmental tasks.
• Ability to arrange and place records, reports and files into a proper sequence and develop systems for retrieval and storage of departmental records.

PHYSICAL REQUIREMENTS:

• Must be able to physically perform the basic life operational support functions of stooping, reaching, pushing, pulling, lifting, fingering, talking, hearing, and repetitive motions.
• Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must possess the visual acuity to compile and compute data and statistics, operate a computer terminal, proofread materials and do extensive reading.

MINIMUM QUALIFICATIONS:

Graduation from high school supplemented by administrative work experience with extensive public contact, and considerable experience in work involving development activities or an equivalent combination of education and experience.

KEEP IN MIND:
Providing a safe work environment for our employees is a top priority, therefore all new hires must successfully complete a pre-employment drug test, background verifications including references, criminal record and driver's license checks prior to employment.

The Town of Apex provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, sex, race, color, religion, national origin, disability, political affiliation or marital status, veteran status, or genetic information.

Job Type: Full-time

Pay: $15.50 - $20.00 per hour

Schedule:

• 4 hour shift
• Monday to Friday
• No weekends

Work Location: In person

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