Mailroom Coordinator

The mailroom coordinator is responsible for the overall operation of the mailroom, including managing incoming and outgoing mail, coordinating package delivery, and maintaining postal regulations. This position requires excellent customer service skills and the ability to juggle multiple tasks simultaneously. The successful candidate will be organized, detail-oriented, and have a strong commitment to providing excellent service to the staff of Ligonier and Reformation Bible College.

As Mailroom Coordinator, you will:

• Oversee the operation of mailing and shipping for Sanford and Lake Mary campuses including gathering and distributing mail, packages, internal mail, check runs, and general assets at and between both campuses, including special requests, as needed.
• Develop an understanding of current and updated USPS/UPS/Fed-Ex shipping regulations to assist other departments with cost-effective shipping recommendations.
• Ensure mailroom facilities and other office supply locations are appropriately equipped with adequately stocked and restocked supplies when needed and kept orderly.
• Act as the resident expert with regard to the postage machine located at the Lake Mary campus and responsible to train any employee that needs access to use the postage machine.
• Complete appropriate accounting paperwork accurately; ensure that appropriate postage accounts are funded; and ensure rental equipment is operable.
• Maintain an awareness of the organization’s departmental functions to provide effective service and support to staff, including trips to local businesses for shipping and obtaining other supplies.
• Work with the purchasing coordinator to handle pick-up and distribution of items such as, but not limited to, office supplies, special event items, consumables, breakroom, and cleaning supplies.
• Responsible for weekly inventory of maintenance supplies for each building by making sure they are stocked above minimum thresholds. If shortages are noted, notify purchasing coordinator for a PO or re-distribute stock between buildings if there are overages in one building and shortages in another.
• Maintain the mailvan by keeping it fueled and clean and having normal vehicle maintenance performed.

Requirements:

• Agreement with the Ligonier Ministries General Statement of Faith
• H.S. Diploma required
• Previous experience in shipping, packaging, and mailroom duties preferred
• Detail-oriented, well-organized, and multi-tasker
• Valid driver’s license and the ability to drive a business, rental, or personal car to perform duties
• Able to frequently bend, stoop, squat, and reach in order to lift, remove, carry, stack, and shift various items, packages, equipment, and supplies weighing greater than 45 lbs. Required to stand, walk, and climb stairs.

As a Ligonier employee, you will receive the following benefits:

• Medical, dental, and vision insurance
• Paid time off
• Retirement planning options after reaching eligibility
• Education and training benefits
• Employee discounts

The anticipated starting date for this position is January 2023 or as otherwise negotiated. This position is for a non-profit Christian ministry located in Sanford, FL. This is not a remote position.

Job Type: Full-time

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