SpecPro Management Services, LLC is seeking a Management and Program Analyst III to support the The Bureau for Legislative and Public Affairs (LPA), USAID

• Take initiative, act independently, and perform with minimal direction in providing services in support of various functions related to procurement, program planning, budget/finance, office administration, and security.
• Provide expert advice on administrative management services practices and policies, on a range of workforce, organizational and human resource functions, especially on civil service and foreign service processes, procedures and tracking.
• Provide advisory services on matters such as interpretation of AMS policy and procedures, and as appropriate, prepare written communication to advise of current and updated policy and procedural changes.
• Analyze and apply complex policy to make recommendations for management consideration. Demonstrate comprehensive understanding of Federal Acquisition Regulation, USAID Acquisition Regulation, and relevant USAID policy as it pertains to AMS services.
• Participate in bureau audit discussions and provide recommendations as it pertains to AMS services for the Bureau.
• Coordinate and guide the work of other team, division and office members, providing day-to-day guidance. Serve as the primary point of contact for review of actions for the Team Leader’s clearance and/or approval.
• Provide coordination for the Bureau’s Transit Benefits program, including processing and reporting as needed.
• Provide oversight, expertise and management LPA offices and HCTM for foreign service officer administration, including recruitment, HR-related support and evaluation cycles.
• Provide oversight, expertise and management between LPA offices and HCTM for civil service officer administration, including recruitment, HR-related support and evaluation cycles.
• In coordination with the PMO Performance Management Team and teams across LPA, administer the Agency’s awards program for civil service and foreign service officers for the Bureau. Provide expert advice and guidance to LPA offices.
• Coordinate the Bureau’s nonpaid intern program participation, in coordination with offices across the Bureau. Provide analysis and guidance to LPA office leadership on the program options, processes and procedures.
• Coordinate FOIA requests with the USAID FOIA request points of contact, ensuring responses are appropriately assigned.
• Post Agency Notices for the Bureau.
• Provide oversight of detail opportunities for Bureau staff and maintain cross-Agency and/or intra-Agency MOUs for details for staff.
• Draft recurring reports based on collected data or formalized databases. Process contract actions in the agency procurement system and financial systems.
• Advise and guide team members in the use and application of federal laws, regulations and policy resources. Guide the work of other staff in this area to ensure applicable regulation and/or policy is cited and that the authority selected is appropriately interpreted especially in cases of deviation from or exception to from standard procedure.
• Provide expert advice and guidance to assist LPA regional and technical teams in the development of statements of work (SOWs) for requirements for personnel, purchase orders, blanket purchase agreements or buy-ins to indefinite delivery indefinite quantity contracts, including contracts requiring subcontracting.
• Manage the civil and foreign service officer planning, evaluation, and onboarding process and work with technical teams so that sufficient advance procurement planning is conducted and is in compliance with Agency requirements.
• Review professional services contracts SOWs, and Independent Government Cost Estimates and provide guidance as it pertains to humanitarian assistance programming.
• Ensure that reports created and used to track the flow of work related to (but not limited to) recruitment and security clearances are developed and maintained. Review reports for accuracy and that all necessary updated information and/or other required collected data is included especially as the data impacts other major processes and compliance requirements.
• Periodically review and analyze reports, operating procedures, manuals and other related data, to determine efficiency and effectiveness and recommend ways to improve procedures and processes.
• Conduct various ad hoc analyses, prepare reports and compile information from a variety of sources for management review in response to requests from Congress, Agency Senior Management, LPA leadership and others.
• Serve as a liaison with HCTM and SEC as well as other USAID offices, managers and technical experts.
• Serve as the approving official/program manager for the processing of contract actions in USAID’s procurement and financial systems.
• Provide budget and financial analysis, prepare financial documentation and provide advice and guidance regarding appropriate use of funding mechanisms and commitment/obligation/de-obligation of funds.
• Oversee all actions associated with recruitment and security, which are administered by other team members, for timeliness and appropriate approvals. Ensure security requests submitted by team members meet Agency standards, regulations and documentation requirements. Ensure PMO colleagues as well as LPA personnel are advised of the status of security actions in a timely manner.
• Recognize and resolve problems that may impede the delivery of humanitarian assistance. Keep the AMS Team Leader or his/her designee apprised at all times of the status of responses, and any potential problems that may arise and require higher level intervention.
• Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.
• Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish team, office, and bureau objectives.
• Engage in at least one workforce diversity initiative/activity focused on helping to improve the organizational culture. Attend and actively participate in diversity and harassment training opportunities, brown bag sessions or focus group discussions.

Requirements:
Bachelor’s degree plus seven (7) years of progressively responsible experience working in management, human resources, accounting, international relations, humanitarian assistance, international development, and/or a related field. Experience with MS Excel is required.
OR
Master’s Degree in management, human resources, accounting, international relations, humanitarian assistance, international development, and/or a related field plus five (5) years of progressively responsible experience working in management, human resources, accounting, international relations, humanitarian assistance, international development, procurement, database management and/or a related field. Experience with MS Excel is required.
AND

• Offeror is a U.S. Citizen; and
• Ability to obtain and maintain a Secret level clearance as provided by USAID.
• Administrative and Management Experience

o. Experience with the federal or corporate staffing systems and processes, including providing senior leadership with analysis, advice and guidance on processes, priorities, and strategies.
p. Experience with supporting an international organizational that includes recurring needs with contingencies, preferably within humanitarian, multi-year resilience, early recovery, contingency and/or development organizations.
q. Experience in providing excellent customer service across an organization in areas including but not limited to human resources, procurement, staffing, management policies and/or business processes.
r. Experience in training staff members on standard operating procedures.
s. Experience with processing transactions in and preparing reports from corporate systems, including writing Standard Operating Procedures or guidance for using such systems.
t. Experience researching, reviewing, evaluating, and analyzing work processes and operations of an organization to provide management with recommendations for improving organizational effectiveness, strengthening internal controls, and/or ensuring adherence to policy requirements.

• Reporting, Analysis, and Communications

u. Experience in drafting a wide variety of documentation, correspondence, and reports involving both technical and specialized terminology for a diverse array of audiences, including senior management of an organization.
v. Experience conducting independent data queries and analysis across multiple systems, using data to respond to ad-hoc inquiries or routine reporting requirements.
w. Experience presenting on management and/or administrative services topics to staff at all levels, including senior leadership.
x. Experience communicating complex, error-free concepts to an audience of non-administrative professionals, using a variety of presentation formats.
y. Expertise in analyzing and presenting data using MS Excel and MS Word.

• Teamwork and Problem-Solving

z. Experience serving on a cross-functional team that shares workload; working as part of a team in a dynamic, fast-paced, and demanding environment; contributing to team-building and team results.
aa. Experience working on issues in an organization where staff might be temporarily reassigned to focus on organizational priorities.
bb. Experience in researching and resolving complex organizational challenges, negotiating solutions among a variety of stakeholders.
cc. Experience establishing and maintaining positive working relationships; facilitating amicable resolution of competing or conflicting interests among parties whose cooperation is needed to meet an objective; interacting effectively in situations where frequent changes, delays, or unexpected events arise that cause major shifts in priorities, timetables, or work assignments; persuading and/or inspiring others to adopt new methods, procedures, or techniques to improve operations; and developing trusting, productive working relationships with key stakeholders, subordinates, colleagues, and supervisors to achieve goals and objectives.


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