Office Assistant for the Center of Undergraduate Scholar Engagement Job at Grand Valley State University
Job Summary:
This position provides administrative and clerical support for the Center of Undergraduate Scholar Engagement (CUSE), which includes the Office of Undergraduate Research and Scholarship (OURS) and the Frederik Meijer Office of Fellowships. Specifically, the position
focuses on processes and structures that support the offices’ core functions of student programming, engagement, and support.
General Administrative
- Provide support for the Director and Associate Director, including scheduling and managing of calendars, correspondence, and coordination and implementation of special projects.
- Perform administrative work of a confidential nature for the Director, Associate Director, Program Coordinator, and Faculty Fellows.
- Act with a high degree of independence as liaison for the CUSE as designated by the Director.
- Perform administrative duties for multiple committees: track minutes, correspondence about meeting times and agendas, and committee membership.
- Support the CUSE Program Coordinator in the development, coordination, and delivery of programs and services, including campus-wide events, event tabling, information sessions, and guest speakers.
- Triage and manage in-person and online student queries and correspondence.
- Apply intermediate knowledge of software systems to create and edit correspondence, publicity, reports, and materials for publications, for distribution to students, faculty, and the university community.
- Maintain dynamic website and other communication platforms including social media accounts and newsletters, coordinating with the graduate assistants and others who provide content for the accounts.
- Coordinate the recruitment, selection, training, evaluation, and supervision of student employees and their employment records.
- Manage the CUSE finances and budget by monitoring, reconciling, tracking expenditures, creation of requisitions, Banner, OnBase, and preparing all base and endowed accounts for year-end.
- Manage and reconcile departmental P-card purchases, process transfers, PO’s, requisitions, and reimbursement for travel.
- Develop and coordinate disbursement procedures for grants, administering them in accordance with current GVSU standards among divisions, departments, payroll, student employment, HRO and accounting/purchasing offices for reimbursements, faculty stipends and student stipends as needed for specific programs and grants.
- Coordinate with Director and Associate Director to field questions, concerns, and advise on procedural criteria for OURS/CUSE grants to students and faculty throughout the calendar year, and monitor online submissions of grant proposals, make preliminary
- Coordinate and distribute necessary documentation to the various review committee members by email or via Blackboard location.
- Track report submissions and closure of grants when all criteria are met.
- Support student grant recipients in the travel reimbursement process.
- Serve as a member on the Student Scholars Day Committee.
- Provide administrative support for the hiring processes for the Graduate Assistant staff.
- Design promotional materials for center programs and initiatives.
Required Qualifications:
- High school graduate or equivalent.
- Minimum of four years of relevant work experience.
- Demonstrated administrative and organizational skills.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large projects.
- Demonstrated experience to successfully handle multiple demands efficiently.
- Demonstrated experience to successfully organize and prioritize workload.
- Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
- Some college coursework
- Experience in higher education
- Experience in student-facing roles or positions
- Experience working on diverse teams
Supervision Received:
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated.
Person is expected to function with considerable independence and apply appropriate policies
and procedures within the assigned area of responsibility.
Supervision Exercised:
Hire, train, schedule and coordinate the work of student employees and may act as lead worker
to PSS staff members within the department/unit/division.
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Salary: C-4 Level. Minimum starting salary of $20.78
Department/Division: Center for Undergraduate Scholar Engagement
Campus: Allendale
How To Apply: Apply online at www.jobs.gvsu.edu and select "Apply now". Please include a cover letter and resume. The online application system will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers, and e-mail address for three professional references. Applicants selected for interviews will be required to submit official transcripts prior to the interview. If you have questions or need assistance, call Human Resources at 616-331-2215.
Application Deadline Date: Consideration of applications will begin on December 7th and the posting will close on January 6, 2023.
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.