Niron Magnetics is a venture-backed start-up developing the only known magnetic material with the potential to displace widely used rare earth permanent magnets. These rare earth permanent magnets are found in electric motors, generators, sensors, actuators, and a variety of everyday machines. Unfortunately, the mining and refining of these materials incur harsh social and environmental costs. Niron Magnetics has developed a magnetic material that is free of rare earth minerals, which eliminates the environmental damage caused by their use. Niron is comprised of a team of engineers and scientists with a desire to make a positive impact in our community.

Position

The Office Manager will be responsible for assisting with expense reporting and all purchasing activities including processing quotations, preparing purchase order requests, tracking purchase orders and invoices throughout their life cycle, receiving, unpacking and stocking deliveries, and working closely with all departments to recognize immediate and future needs and requirements for all matters related to procurement. The Office Manager is responsible for adherence to purchasing approval processes, monitoring compliance, and ensuring accurate upkeep and archiving of all purchasing documentation.

The ideal candidate has experience in-house at an industrial or manufacturing company (auto, electronics, aerospace, etc.), experience using purchasing software, and a willingness to assist with office management / ad hoc duties as they arise.

Primary responsibilities include:

• Processes all assigned daily special purchase requests and process relevant expense reports.
• Work closely with Engineers, Technicians, Operations Managers, and Accounts Payable to prepare and process quotations, purchase order requests, purchase orders and invoices for equipment, materials/supplies and outside services.
• Monitor inventory levels and identify purchasing needs.
• Adhere to and/or suggest improvements to instructions, policies, and procedures for purchasing and vendor management.
• Communicate and maintain relationships with leasing company, vendors, service providers, contractors, and suppliers.
• Maintain and/or suggest improvements for current purchasing and document management systems.
• Track, record, inspect, and stock all purchases.
• Assist the Office and Contracts Manager with day-to-day management of two offices in Minneapolis, including but not limited to event planning, document management assistance, maintenance and stocking of staff breakrooms, receiving, inspecting and stocking deliveries, receiving visitors and answering phones, and other administrative duties as assigned.

Qualifications and Candidate Background

• 3+ years' experience in purchasing or administrative support
• Excellent interpersonal and customer service skills with the ability to work with a broad range of dynamic personalities.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines in a fast paced environment.
• Excellent verbal and written communication skills
• Understanding of materials and supplies used in the company is preferred
• Proficient with Microsoft Office Suite with a willingness to learn new software.
• Ability and willingness to lift up to 25 lbs.
• Car and valid drivers' license for occasional errands during the work day.