OPERATIONS ASSISTANT
NubAbility® Athletics Foundation
Du Quoin, IL
NubAbility® Athletics Foundation helps children with limb loss grow in confidence and courage by coaching them to succeed in outdoor and mainstream organized sports. Our biggest event, a sports camp in Southern Illinois, is expected to bring more than 200 children and their families from across the country to Du Quoin this July.

We are looking for an enthusiastic, organized operations assistant to help us with year-round camp logistics, promotions, research and office management.

Responsibilities
Camp Logistics
- Make all coach travel and lodging plans. Schedule transportation to and from airport. Maintain master list of lodging assignments. Maintain and administer on-site coach transportation. Track coach reimbursements.
- Maintain master camp schedule.
- Group and schedule campers for sessions.
- Communicate scheduling information to families
- Create volunteer schedule and send confirmations. Work with local groups to recruit additional volunteers. Manage volunteer schedule on-site, including check-in and on-the-fly reassignments as needed.
- Support camp registration process.
- Plan camp opening and closing ceremonies, including AV needs.
- Create and implement packing lists and set-up checklists. Stage equipment and supplies. - Assist with camp and event set-up and tear-down.

Merchandise and Supplies
- Ensure all merchandise and supply orders are accurate, including order tracking, inventory and distribution. Develop shared tracking log for office.
- Act as point person for t-shirt and swag orders, inventory and fulfillment.
- Put together camp swag bags, information packets and other materials. Lead volunteer groups in doing same.

Camp Promotions
- Develop call lists for each camp, make calls and follow up with camp information: Area hospitals and clinics, local camper families, families who have previously participated in this camp.
- Assist in creation of All Sports camp program book, including coupon solicitation from local businesses.

Research
- Identify potential donors and sponsors as well as grant opportunities for both NubAbility Athletics and NubAbility Outdoors.

Other
- Support other foundation efforts as needed during crunch time. We are a team so if equipment needs to be hauled or mailings need to be stuffed, we all pitch in.
- Run errands as needed (mileage reimbursed).
- Answer phones, schedule meetings, make copies, provide general administrative support.
- Maintain a tidy office environment.

Availability
- Preferred start date February 1st or earlier.
- Twenty hours per week annually, with the option of increasing to forty hours per week May 22nd through July 22nd.
- Position must work out of NubAbility offices in Du Quoin, IL.

Qualifications
- Excellent written and verbal communications skills.
- Meticulous attention to detail.
- Familiarity with Google Docs and Google Sheets (we will train on Active Camps and other software we use).
- Track record of successfully planning and organizing projects.

Preferred:
- College degree in sports management, physical education, sports therapy or similar.
- Background in competitive organized sports.
- Familiarity with NubAbility and its mission.

Pay
$13.00/hour, paid twice a month.

Apply
Email a resume, cover letter and personal reference to Julie Grosse at info (at) nubability.org.

Job Type: Part-time

Pay: Up to $13.00 per hour

Schedule:

• Monday to Friday

COVID-19 considerations:
We research and follow local COVID mandates for each camp we do.

Work Location: One location

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