Position Title: Administrative Assistant

Primary Reporting Responsibility: CEO

Status: Part-time, non-exempt (15-20 hrs/week)

About Buffalo Center for Arts and Technology: Buffalo Center for Arts and Technology (BCAT)’s mission is to provide opportunities for careers through the arts and workforce development. Our vision is improved high school graduation rates; access to safe environments to learn and prosper; develop family-sustainable wage earners; and contribute to economic and social growth.

Summary of Position: The successful Administrative Assistant will effectively and efficiently provide detail-oriented administrative support to BCAT’s President & CEO, ensuring smooth functioning of the CEO’s office, managing CEO’s calendar and commitments, and managing board events and communications. Flexible schedule. Note that this is a part time (up to 20 hours per week) position.

Administrative Assistant Essential Functions:

• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with grant preparation and special projects; designing and producing complex documents and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; and completing expense and reimbursement reporting.
• Maintain open communications with leadership and providing information and documents as needed.
• Complete assigned projects by coordinating with appropriate staff, including the leadership team.
• Coordinate staff and leadership team meetings and assist with events as needed.
• Arrange and handle logistics for Board meetings and events: schedule meetings; draft agendas; finalize minutes, develop, compile, and distribute relevant materials.
• Provide calendar management for CEO. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Work with the leadership team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
• Provide event management support as needed.
• Assist with and invest in building long-lasting relationships both externally and internally.
• Ensure CEO’s office materials (such as snacks, printer supplies, paper, office supplies, etc.) are consistently replenished.
• Other projects/duties as assigned for the overall benefit of the organization

Education, Experience & Skills Required:

• Minimum two years administrative support experience. AA/AS preferred. Nonprofit experience highly preferred.
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Expert proficiency with MS Office and Google Workspace.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, community leaders, donors, staff and funded partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Strong multi-tasking skills
• Ability to complete a wide variety of tasks and projects independently.
• Ability to react with appropriate levels of urgency to situations that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.
• Must submit to and pass a criminal and sexual offender check

How to apply:

Interested candidates should submit a resume, cover letter and the names of three references to eeisenhauer [at] bufcat [dot] org. Applications will be accepted until the position is filled. Incomplete applications may not be considered.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching

Schedule:

• Monday to Friday

COVID-19 considerations:
Appropriate safety measures have been implemented to keep staff, students and visitors safe.

Ability to commute/relocate:

• Buffalo, NY 14209: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

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