Rockford Park District

Job Description

POSITION SPECIFICS

Title

Program Assistant

Status

Seasonal

Office Location

Washington Park Community Center

Reports To

Site Coordinator

Grade Level

$ 14.00 (2023)

COVID 19:
Due to the Governor's most recent Executive Order specific to school personnel and includes any person who is contracted to provide services for a school, this position is required to obtain a COVID 19 vaccine or go through the interactive accommodation process to be exempt from receiving the vaccine. If you are unable to receive the vaccine, you will be required to have weekly COVID 19 tests at a minimum of one (1) per week. This requirement could be updated by future federal, state or local regulations/mandates.

ROCKFORD PARK DISTRICT VISION, MISSION, AND LEADERSHIP BY VALUES

Agency Vision

To be the best urban parks and recreation system in North America, as measured by national standards and the citizens we serve.

Agency Mission

The Rockford Park District is in business to “help people enjoy life” by providing a quality park and recreation system.

Vision & Planning System

The District aligns itself and all its resources to achieve its purpose, vision, mission, and priorities. This successfully drives the strategic plan, operational plans, and performance goals.

Policy Management & Operations System

Every team member serves as an active contributor in the development of the team's operational plan; develops job strategies and plans that support the team's operational goals; identifies timetables for completion; plans daily work activities in an organized manner ensuring effective utilization of time and resources in the completion of job tasks.

Leadership by Values System

Leadership by Values can only be achieved if all team members believe in and live by these shared values: accountability, integrity, passion, agility, relationship oriented, results driven, service oriented, respectful, and innovative. While all team members share these essential values, our culture is enriched by and welcomes the diverse supporting values of its team members.

Diversity, Equity, Inclusion and Belonging Statement

The Rockford Park District is committed and accountable to being a place where everyone is invited and belongs, as demonstrated by being an inviting, equitable, and inclusive environment, respectful of all people, embracing diversity, creating accessibility, and valuing all team members, partners and community members for their unique experiences and backgrounds.

RELATIONSHIPS TO RESULTS CULTURE

Definition

Sustained by long-term, positive, exceptional relationships with stakeholders and team members as our hallmark of success.

ONE TEAM, ONE GOAL COMMITMENT

Definition

To work together to achieve the mission, vision, and shared values of the Rockford Park District.

Connectedness

Departments are truly interconnected to support the mission and vision of the Rockford Park District.

ESSENTIAL FUNCTIONS include the following. Other duties may be assigned

Leadership by Values

• Establish and maintain a high level of citizen confidence.
• Demonstrates the principles of One Team, One Goal in daily interactions with staff and guest.
• Assist with establishing and maintaining exceptional relationships with internal team members and external stakeholders.
• Support and ensure a culture of diversity, equity, inclusion and belonging exists in all areas of the Park District.

QUALIFICATIONS

Must be at least 18 years of age or older

• Hours will typically be Monday - Friday; 1:45pm – 6:30 pm, but may vary based on participant registration and attendance.
• Experience or interest in interacting with youth or teens with and without disabilities in a recreation setting preferred.
• Able to occasionally care for physical needs of participants including toileting, transferring, or pushing participants in wheelchair
• 1-2 years of experience working with kids ages 5-14
• First Aid, CPR and AED training (can be obtained through Rockford Park District).
• Ability to provide customers with expert care, sensitive consideration and efficient service.
• Good communication skills including expressive, written, and receptive.
• Ability to problem solve in a variety of situations.
• Ability to follow direction from Site Coordinator and Instructors

Performance Management/Development

• In collaboration with the Human Resources Department, recruits team members for the operation.
• Monitors and evaluates the performance of team members and evaluates their performance.
• Manages staff by providing coaching, encouragement, direction to team members, and effectively address issues in accordance with District policies and procedures.
• Provides training and development opportunities for team members that enhances skills, knowledge and abilities that strengthens the District's culture.
• Collaborates internally with operations to share information, direction, issues, concerns, solutions, etc.
• Leads with a servant leader style and approach when interacting with internal and external customers.
• Recommends and organizes team members and operations to meet current and future needs.
• Required to attend and participate in District meetings, including Rockford Park District Board meetings, when requested.
• Familiarity with Computer, Internet, Outlook, Word, Excel, Cell Phone, Telephone, Basic Office Equipment, Two-way Radio, Weather Band Radio, AED, Safety Equipment
• Ability to work under stressful conditions, including situations involving program participants, staff conflicts and dissatisfied customers.

Compliance

• Maintains a working knowledge of department safety procedures. Attend safety training programs and educational in-service trainings as required.

EDUCATION/EXPERIENCE

Include the following, other duties may be assigned

• Supervises, monitors, and assists program participants with enrichment activities ensuring all participants maximum success and enjoyment at program site.
• Assists in creating and organizing specialty recreational programs at your assigned program location, for participants with and without disabilities with the Site Coordinator.
• Assists Instructors, Community Partners in facilitating educational learning materials in the classroom.
• Initiates, leads, and organizes activities for program, considering the safety and well-being of participants.
• Attends all weekly meetings as scheduled and family nights/special events
• Attends scheduled weekly staff meetings and training sessions as determined by the Site Coordinator and/or full-time supervisor.
• Initiates and leads, with Site Coordinator, daily operations such as: attendance, daily logs, and opening and closing site check lists.
• Sets the tone for positive behavior and discipline using positive reinforcement for a safe zone/ environment for all participants following RPD code of conduct. Inform Site Coordinator of potential past conflicts.
• Informs Site Coordinator of supplies needed
• Takes initiative to be aware of personal care and physical needs of participants and reports to Site Coordinator.
• Represents the RPD in a friendly and positive manner when communicating with program participants, parents/guardians, staff, and all other program visitors.
• Ensures business transactions occur correctly and on time including but not limited to accident reports, participant behavior logs and program evaluations as requested by the Site Coordinator.
• Helps enforce program policy and procedures using positive communication with program participants, parents/guardians, and staff.
• Meets, greets, and communicates with instructors, parents/guardians and participants on a daily basis.
• Reports daily schedule, participation, success and behavior concerns.
• Is cheerful, positive, and ready to play with all participants every day.
• Assesses and informs Site Coordinator of site safety concerns in the play area such as: park users, play equipment, hazards, etc.
• Assists with snack program and all associated paperwork.
• Performs all other duties as assigned

CRITICAL KNOWLEDGE, SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Work effectively with other District employees, partners, vendors, donors, and volunteers
• Ability to professionally network and publicly represent the district
• Have a team orientation approach when working with others
• Ability to travel as needed and maintain a valid driver's license

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Medium to Heavy work:

• Exerting up to 50 pounds of force occasionally
• Exerting in excess of 20 pounds of force frequently
• Exerting in excess of 10 pounds of force constantly

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Ability to communicate verbally one-on-one and in groups
• Ability to solve problems, understand and remember
• Must be able to hear, read, and comprehend the English Language
• Able occasionally with caring for physical needs of participants including toileting, transferring, or pushing participants in wheelchair
• This is a physically active position that involves stamina.
• This position is stationed indoors and outdoors; occasional exposure to heat/sun/water/cold
• Expect potential exposure to the following: dirt, noise, temperature and weather extremes, job related hazardous chemicals.

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