In order to be considered for this role, please formally apply on our website and include your resume and cover letter at: https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Department-of-Medical-Education-and-Clinical-Science--DMECS--Program-Assistant_R-8041

Summary of Duties:

Under delegation from the Director of Administrative Operations for the Department of Medical Education and Clinical Sciences, the position is responsible for independently performing a variety of confidential administrative projects and assignments, within established guidelines, to support activities within the Department. These may include but are not limited to administrative support to executive leaders, complex calendar coordination, production of faculty appointment letters, and development of forms, meeting materials and other documents requiring strong Microsoft Office skills.

The position will be responsible to facilitate the candidate appointment process (approximately 2,200 current paid and affiliate Department members) via database entry and management, spreadsheet maintenance and responding to inquiries which require substantive knowledge of policies and procedures.

A courteous manner and a high-level of professionalism is required as this role frequently interacts with executive team leaders from the college, campus and university system, as well as, community and business leaders throughout the state.

Essential Job Functions:

• 50% Candidate Appointment Process:
• 25% Administrative Support:
• 20% Office Support:
• 5% Other

Required Qualifications:

High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

Additional Requirements:

• Demonstrated strong computer skills including proficiency with Microsoft Office Excel, Outlook and Word.
• Demonstrated excellent written and spoken communication skills.
• Demonstrated skills relating to attention to detail.
• Demonstrated ability to present themselves in a professional manner in all forms of communication.
• Demonstrated experience preparing correspondence, reports and/or presentations.

Preferred Qualifications:

• Demonstrated experience working in a reception or front desk setting.
• Demonstrated experience providing support to an individual or group of individuals at the executive, senior leadership, director, and/or manager level.
• Demonstrated experience interacting with executives and/or management in a professional environment.
• Demonstrated experience in the healthcare industry.
• Demonstrated experience working in the higher education industry.

Job Type: Full-time

Pay: $2,890.00 - $3,734.00 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
See Above

Work Location: One location

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