Why Work at Shaw?

From the day you are hired, we support you in your career - providing new opportunities and allowing you to focus on the unique skills and value you bring to the company. As a member of the Shaw Team, you will stand out as a world-class construction professional. While we take our work seriously, we promote a fun, safe, supportive, and encouraging work environment. We also encourage work/life balance and community involvement for all of our employees.

At Shaw, we believe diversity is what makes us unique as a company. Each individual we hire brings something different to the buildings and the relationships we build. We strive daily to create an environment where our employees feel supported and welcomed in both our company and the construction industry. We welcome new ideas, skills, passions, cultures, and backgrounds to create an even stronger Shaw culture. That’s why in 2021, The Denver Post named Shaw to the “Top Work Place” list for the third time. #WeAreShaw means more than just working at Shaw, it represents the diversity, safety culture and community of Shaw.

Job Summary: Provides administrative support to the Project Manager by assisting with document control and maintaining project records, including contracts, change orders, pay applications, etc.

Duties & Responsibilities:

At the direction of the project team, within the guidelines of best practices and as deemed necessary on a project by project basis:

• Assist with project setup, including:
  • Set up of physical and electronic project files.
  • Assembly of project information for the Accounting Department for Viewpoint and Textura setup.
  • Assembly of project budget, for import by Accounting Department.
• Prepare, send, receive and file subcontracts and purchase agreements.
• Prepare, code and interface field purchase orders.
• Assist with production of owner contracts and change orders.
• Assist with production of subcontracts and subcontractor change orders.
• Collect subcontractor pay applications and compliance documents (including joint check agreements, lien waivers, etc.).
• Assist Project Manager with the preparation of owner pay applications and collection of required supporting documentation.
• Assist Project Manager with the preparation of MPR reporting packages.
• Assist Project Manager with the preparation of O&M Manuals and other documents as requested.
• Collect subcontractor final statements of account and reconcile to the subcontract ledger, submit to Project Accountant for review.
• Collect sales & use tax affidavits, submit to Project Accountant for review.
• Assist in the preparation of final records for the project and archive project files.
• Assist with audits as directed by the Accounting Department (including pulling contracts, pay applications, etc.).
• Maintain office space as directed by the Office Manager.
• Other duties as assigned.

Requirements

• High School Diploma.
• Strong customer service, problem-solving, organizational and communication skills.
• Professional, reliable and diligent.
• Strong interpersonal skills to promote strong working relationships with project teams and other departments within the company.
• Proficiency with Microsoft Excel, Word, and Outlook.

Preferred Qualifications

• Associates degree or higher
• 3 years of administrative experience.
• Construction, homebuilding or similar industry experience.
• Familiarity with Viewpoint, Textura and AIA construction software.
• Notary Public.

Benefits:

• Paid Time Off
• Paid Holidays
• 401(k) Plan with Company Match
• Medical, Dental, and Vision Insurance
• Wellness Program
• Employee Assistance Program
• Health Savings Account (HSA) with Company contribution
• Flexible Spending Account (FSA) Options
• Life and AD&D Insurance (company paid) and Voluntary Life & AD&D Insurance (employee paid)
• Long-term Disability Insurance (company paid)
• Short-term Disability, Critical Illness, Hospital Indemnity, and Accident Insurance (employee paid)