Under the supervision of the Parks and Recreation Manager, the Recreation Program Coordinator will oversee daily programmatic operations by scheduling and coordinating city-sponsored events and programs; in addition to overseeing the routine maintenance of park and recreation facilities. The Recreation Program Coordinator will recruit, hire and manage event and program staff, as well as the Recreation Co-Op (when applicable). This person will assist with special projects related to parks, greenspaces and recreational programming. Create policies and procedures to ensure events are meeting departmental goals, as well as ensure the financial sustainability of services. Develop and maintain records to track and analyze data. General office management is also a key skill for this position.

Essential Duties and Responsibilities

• Plan, administer and direct programs for public recreation, quality of life and leisure for all age groups and special populations including the design and development of new programs and services.
• Promote and expand volunteer-based efforts to increase departmental capacity. Serve as the department’s volunteer manager. Volunteer populations could include representatives from the neighborhood, corporate, non-profit, as well as governmental, school and special interest groups. This position will be responsible for recruiting, vetting, onboarding and supervising all volunteers.
• Analyze community recreation needs and assist supervisor in the preparation of long-range plans to meet those needs.
• Work independently and be responsible for overseeing activities at designated locations such as parks, school facilities, sports fields and other public facilities. Includes set up and take down at facilities and areas for special events, includes weekends, holidays and evenings.
• Publicize, promote and market information to the public regarding recreation programs and events, this may include contacting the media.
• Collect and maintain records and data to assist in program evaluation in an effort to make budgetary recommendations; prepare reports describing and evaluating programs at completion and identify methods and areas to improve.
• Maintain supplies, equipment and materials to support programs. Advise manager in advance of equipment and supply needs.
• Day-to-day monitoring of operations, including site visits as necessary.
• Enforce City policies, procedures and park rules for staff, instructors, volunteers and contractors, as well as enforcement of safety and operating procedures in compliance with health and safety and building codes.
• Review and approve Special Event Permits, investigate opportunities for expanding partnership.
• Follow the purchasing, administrative and other policies and practices of the department.
• Perform other related duties as required that may not be specifically listed in the job description, but that are within the general responsibility level typically associated with this class of work.
• Work hours will be irregular including evenings and weekends.

Examples of Duties

• Assist in organizing recreational program and related activities, including special events, special interest classes, park and playgrounds programs, summer day camps, adult sports and events and programs for all of the community.
• Coordination tasks could include but are not limited to ordering supplies, collecting registrations, preparing essential materials, hiring event staff and promotion
• Assist in the development of the department budget.
• Assist in the selection of seasonal/summer/program staff.
• Assist in meeting program goals and objectives.
• Coordinate support services on department sponsored special events and programs.
• May represent the department to outside groups and organizations, participate in outside community and professional groups and committees, form partnerships and provide technical assistance as necessary. Groups may include but are not limited to the Devou Park Advisory Council and subcommittees, Skyward’s Livewell initiative, Licking River Greenway and the Covington Recreation Improvement Foundation. This may include after hour commitments.
• Provide backup to clerical staff.

Knowledge, Skills and Abilities

• Ability to effectively and clearly communicate with staff, members of the public from all age groups, city departments and city commission; ability to develop and maintain effective working relationships with staff, members of the public and commission members
• Knowledge of office management, experience working with budgets, record and drafting and maintaining policies and procedures is essential for success in this position.
• Knowledge of sports, outdoor and other recreational activities preferred.
• Ability to coordinate, organize and to manage multiple tasks with conflicting deadlines.
• Ability to establish good working relationships with staff, other departments, residents, and program participants.
• Competency in using word-processing, spreadsheets, and graphics software.
• Experience with community engagement and natural resources/environmental education preferred.

Supervision Received

• Receives guidance from the Parks and Recreation Manager.

Supervisory Duties and Responsibilities

• May provide direction to temporary, program and seasonal employees within the Department.

Physical Demands

The physical demands described here are representative of those that must be met by the employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office setting and frequently outdoors.

While performing duties of this job, the employee is sometimes required to sit; climb or balance; stoop, kneel, crouch or crawl. Occasionally this employee is required to stand; walk; use hands to finger, handle or feel; and reach with arms and hands. Frequently this employee must talk or hear.

In addition, this employee must frequently lift or move items that weigh up to 10 pounds, sometimes lift or move items that weigh 11 to 25 pounds, and occasionally lift or move items weighing 26 to 50 pounds.

Vision Requirements

• Close Vision
• Distance Vision
• Color Vision
• Depth perception
• Ability to adjust focus

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is sometimes exposed to wet, humid conditions. Frequently exposed to outdoor weather conditions; and extreme heat or cold during outdoor activities.

The noise level in the work environment is usually moderate to loud.

Education and Experience

• Bachelor’s degree in recreation, park management, urban planning, public administration, business administration, or related field.
• 3+ years of relevant experience in office management, program coordination, community outreach, recreation or related field.
• A combination of education and experience will be considered.

Special Requirements

• Must possess and maintain a valid state driver’s license or have the ability to obtain on upon hire.
• Ability to work irregular hours which include evenings and weekends.

Tools and Equipment Used

• This position uses standard office equipment and basic computer software programs.
• Should have basic knowledge of tools and equipment used by the department.

POSITION TYPE/EXPECTED HOURS OF WORK: This is a full-time position. Days and hours of work are Monday through Friday, 8:00 am – 4:30 pm. Evening, weekend or hours adjustments may be required as job duties demand.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The City of Covington is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

If you need assistance or an accommodation due to a disability, you may contact us at shoeter@covingtonky.gov or you may call us at (859) 292-2162.

Women and minorities are encouraged to apply.

Bilingual in English/Spanish is a plus.