Recruiting Assistant Job at Central Maine Healthcare
At Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day.
Position Summary
Provides administrative support to business unit recruiting teams and back support to HR team when necessary
Essential Duties
- Coordinating interviews and travel arrangements, including associated expense processing
- Ensuring candidates, hiring managers and recruiters' needs are met during the interview process
- Serve as a resource to the Talent Acquisition team as the point-of contact for newly hired employees; responsible for verifying licenses/certifications, running background checks, completing and ensuring a high level of service to the new hire experience.
- Scheduling and coordination of onboarding appointment.
- Provide status updates to the talent acquisition team to ensure candidates are processed timely and in accordance with scheduled start dates.
- Assist with off-site recruiting events.
- Serve as a back-up for other team members and/or offset support of other programs such as Internal Applications, Referral tracking, etc.
- Maintain accurate tracking of employee referral bonuses, sign on bonuses, and promissory notes.
- Contribute to recruiting team projects through collaborative brainstorming, coordinating administrative components to encourage progress and momentum toward achieving milestones and deadlines.
- Generate reports on a reoccurring or ad hoc basis.
- Conduct research for various projects as requested.
- Efficiently and effectively utilize workday as an ATS and HRIS.
- Support and contribute to Central Maine Healthcare’s commitment to diversity and inclusion.
- Other duties as requested, directed or assigned.
Education and Experience:
- High school diploma or equivalent
- 2+ year customer service or recruiting support experience
- Experience with Microsoft Office Suite (including Outlook, Word, Excel, and PowerPoint)
Knowledge, Skills and Abilities:
- Strong interpersonal skills with the ability to quickly establish credibility and respect with a broad range of business partners
- High level of business acumen
- Strong written and verbal communication skills required; ability to communicate courteously, articulately and professionally in person, over the phone and in writin
- A strong inclination towards technology and a desire to use technology to streamline processes
- Excellent time management skills, customer service and organizational skills, and attention to detail
- Ability to take direction and execute a plan.
- Demonstrated ability to handle multiple tasks and support multiple team members
- Ability to convey CMHCs values to others in the form of expected integrity and performance
- Ability to organize and manage workflow to meet deadlines and requirements.
- Self-motivated with strong time management, and organization skills Able to operate independently but know when to raise concerns/decisions to HR Leadership
- A team player with a high sense of urgency and ability to adapt to a quickly and innovatively to a changing environment
Ability to engage patients and team members utilizing the CMH Experience Standards
- I am creating a warming, caring, and non-judgmental environment
- I am actively listening and seeking information
- I am honest, truthful, and consistent
- I am respectful, treating all individuals with dignity and empathy
- I am serving as a role model, taking both initiative and ownership when appropriate
- I am working collaboratively and demonstrating teamwork
- I am resilient and adapt to change in positive ways.
Typical Working Conditions and Physical Requirements:
- Office environment, with some travel between sites on a periodic basis.
- Periodic walking for short to moderate distances.
- Ability to lift up to 25 pounds.
This job description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change and management may assign or reassign duties and responsibilities to this job at any time.
If you are passionate about making a difference and are looking for your next great career opportunity, we look forward to reviewing your application!
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