Regional Administrative Assistant

The Administrative Assistant is responsible for providing administrative support to the Regional Director. The position requires continual attention to detail, understanding priorities, meeting deadlines, and the ability to juggle multiple competing tasks and demands. This work also requires flexibility and coordination with other team members to accomplish overall team goals. This position is a member Division Team & Administration Team, which includes colleagues from various departments.

RESPONSIBILITIES: Provide administrative support to the Regional Director, as well as general office administrative support to include:

• Assist with the daily schedules of RD, Support partners & administration; keeping appointments and meetings on time or changing schedules when necessary and ensuring they are prepared in advance of each meeting.
• Support the recruitment process including scheduling and coordinating interviews, making travel arrangements for candidates.
• Use Microsoft Word and PowerPoint to develop and revise documents, apply templates to existing documents, and format materials to align them with branding standards.
• Use Microsoft Excel to create and update simple spreadsheets, charts, and graphs
• Use Microsoft Visio to create and update organization charts
• Compose routine letters, emails and memoranda ensuring accuracy and professionalism
• Prepare and process expense reports
• Prepare and populate various Regional reports monthly with the ability to identify trends in the data, and distribute to partners. Establish and/or maintain filing system.
• Develop and/or maintain databases/spreadsheets for the Division.
• Manage external/internal contacts for teams proactively, understanding who they are and keep track of periodic communication
• Assist in gathering documentation in response to inquiries
• Enhance organization and department effectiveness and efficiencies through means of identifying and owning steps to improve processes.
• Participate collaboratively in cross-functional teams and projects to develop, implement, and maintain organizational processes, tools, and documentation, as assigned
• Plan and coordinate on-site and off-site meetings including:
• Assist with preparing agendas and meeting materials, including assembling research/background information, developing content and distributing information to members of the meeting in advance
• Make room, facility and meal/catering arrangements, coordinate activities and vendors during the meeting, and ensure all logistical aspects of the meeting run smoothly
• Arrange travel as needed

Other duties to include:

• Provide back-up to other Administrative staff as necessary
• Other projects and duties as assigned

Position is based in Kapolei, Hawaii. Selected colleague must live in Kapolei or surrounding areas.

Pay Range
The typical pay range for this role is:
Minimum: 18.50
Maximum: 34.60

Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will take into account a wide range of factors, including location.

Required Qualifications
5+ years in an Administrative Assistant role supporting a team of people
Strong working knowledge of PowerPoint, Word, Excel and Outlook; an openness to using new technologies; prefer experience with SharePoint, Concur, Egencia and HRIS
Excellent writing and proofreading skills
Ability to both prioritize tasks and handle multiple tasks simultaneously
Sound judgment and decision making skills
Interest in and ability to continuously improve processes
Ability to handle sensitive and confidential information with integrity

COVID Requirements

COVID-19 Vaccination Requirement
CVS Health requires certain colleagues to be fully vaccinated against COVID-19 (including any booster shots if required), where allowable under the law, unless they are approved for a reasonable accommodation based on disability, medical condition, religious belief, or other legally recognized reasons that prevents them from being vaccinated.

You are required to have received at least one COVID-19 shot prior to your first day of employment and to provide proof of your vaccination status or apply for a reasonable accommodation within the first 10 days of your employment. Please note that in some states and roles, you may be required to provide proof of full vaccination or an approved reasonable accommodation before you can begin to actively work.

Preferred Qualifications
Ability to interface well with internal and external business associates in a highly professional manner and to maintain the highest level of confidentiality in both internal and external relationships

Excellent interpersonal skills and ability to collaborate effectively with other team members and administrative staff

Education
High School degree or equivalent required; Associate’s or Bachelor’s degree preferred

Business Overview
Bring your heart to CVS Health Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand — with heart at its center — our purpose sends a personal message that how we deliver our services is just as important as what we deliver. Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable. We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CVS Health is an affirmative action employer, and is an equal opportunity employer, as are the physician-owned businesses for which CVS Health provides management services. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for CVS Health job opportunities.