Site Secretary - Ponca City High School Job at Ponca City Schools
Ponca City Public Schools
Job Description
Secretary Receptionist – Senior High
Date: July 1, 2016
Reports to: Principal, Assistant Principal
Supervises: N/A
Qualifications: High School Diploma or Equivalent
At Least (1) Year of Office Experience
Job Goal: Serves as confidential secretary to the principal/assistant principals and as a facilitator for the school public being served by the school office.
Employment Terms: 12 Months, 8 hours per day
7:30 A.M. – 4:30 P.M., exclusive of a lunch
Occasionally, special arrangements may be made with the
supervisor if the situation warrants. Supervisor approval is required
if the contract day varies.
FLSA Classification: Nonexempt
Evaluation: Annually by Building Principal
Physical Demands: This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds
Occasional Requirements: Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds
Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus
Hearing/Speaking Requirements: Adequate to exchange information
Essential Duties and Responsibilities:
Makes and receives telephone calls, takes messages and routes calls- Assists principal and assistant principals as needed in typing, filing, etc.
- Assists visitor who come to the office area.
- Assists students with transcripts as needed.
- Keeps records on all new and withdrawing students.
- Pulls transcript/health record/schedule for all students withdrawing from PoHI.
- Performs appropriate computer work in student information program with withdrawals.
- Prepares spring order for administrative supplies.
- Prepares office inventory.
- Assists in preparation of information for teacher folders.
- Schedules parent/teacher conferences.
- Assists with teacher checkout.
- Distributes interschool mail.
- Oversees Parent Access.
- Checks time clock entries. Makes sure everyone has their hours in for the previous day. Contacts anyone needing to use leave time.
- Prepares Payroll Recaps for the current day. Try to do this daily.
- Turns payroll in twice a month. The 16th and the last day of every month.
- Prepares Travel Request Forms & Sub PO’s.
- Directs all subs to assigned classroom.
- Arranges for Teacher coverage of unfilled absences.
- Performs all other tasks as supervisor may assign.
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